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Office 2007 – Change the Default Location for Saving Files

written by: Joli Ballew•edited by: Jean Scheid•updated: 7/5/2011

Office 2007 saves files by default in the personal Documents folder. However, if you save your documents to a network drive, network share, or project-based folders you create yourself, you can save yourself a lot of hassle by changing the default settings.

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    If you don’t save your Microsoft Office files to your personal Documents folder, you probably spend a lot of time browsing around your hard drive or network looking for files and saving them. For a home-based business, you might save files to your Windows Home Server, a network drive, a partition on your hard drive, or, network share. In any of these cases it would be appropriate to change the default setting from the Documents folder to another more convenient location.

    You might also change the location if you work on specific projects to completion, and have folders for each of these projects on your hard drive or a network share. Each time a new project starts, you can reconfigure the default location to the folder desired. Finally, you may want to save Excel files to a network drive, while saving documents to a home server. In any of these circumstances, you can and should change where files are saved.

    To change the default location to save files:

    1. Open any Microsoft Office 2007 application.

    2. Click the File menu in the top-left corner, and select the applications Options. [See Image 1]

    3. In the Options window, in the right pane, select Save.[See Image 2]

    4. Locate the Default File Location window and click Browse.

    5. In the Modify Location window browse to the location of the folder you want to save to.

    6. Click OK, and OK again to close the window.

    7. Repeat this procedure for all of the Office applications you use. You can select a different folder for each application.

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    Excel OptionsChange Defaults