Printing Envelopes in Word: Tips, Tricks and Troubleshooting

Add an Image to a Return Address

Setting up your return address when printing envelopes in Word is simple. Adding an image to that address is a little trickier, until you know how to do it. The first thing you need to do is add an envelope to a Word document. Then you can create the return address and save it to use again in the future.

Printing Word Envelopes: Add to Document

In Word 2003, go to the Tools menu. Point to Letters and Mailings and click on Envelopes and Labels. Go to the Labels tab of the dialog and click the Add to Document button.

In Word 2007 or 2010, go to the Mailings tab. Click Envelopes in the Create group and click the Add to Document button.

Type the return address into the upper left corner of the envelope. Place your cursor to the left of the first line. Go to the Insert menu in Word 2003 or the Insert tab in Word 2007 or 2010 and insert a clip art image or a picture from your computer. Resize the image so that it lines up nicely with the return address.

Printing Word Envelopes: Add an Image

Next, you need to wrap the text. Right-click the image. In Word 2003, select Format Picture. Go to the Layout tab and select Square. In Word 2007 or 2010, point to Wrap Text or Text Wrapping and select Square.

Select the return address and image using your mouse, or press Ctrl+A if you have nothing else on the envelope or document. Press Alt+F3 to open the Auto Text dialog box in Word 2003 or the Quick Parts dialog box in Word 2007 or 2010. Name the entry EnvelopeExtra1 with no spaces and save the new entry. This makes it your default return address when printing envelopes in Word.

Change the Font

Printing Word Envelopes: Change the Font

If you add an envelope to a Word document, as mentioned in the previous section, you can easily change the font the same way you would on any other document. When printing envelopes in Word directly from the Envelopes and Labels dialog box, there is no obvious way to make this modification. While it may not be apparent, however, there is a way.

Click the Options button at the bottom of the Envelopes and Labels dialog box to open the Envelope Options dialog. To change the font of the recipient's address, click the Font button under Delivery Address. Click the Font button under Return Address to change the return address font.

You can choose a new font face, size and color. You can make the text bold or italicized and even add text effects.

Using these settings and features in Word, you can create and print eye-catching custom envelopes with ease.