After Outlook 2007 is installed, the first time a user runs the application a new account setup wizard opens. Outlook does not require an e-mail account; however, if the user wants to send and receive e-mail, then a properly configured account is mandatory. If you bypass the first-use e-mail account wizard [See Figure 1], new accounts can be added at any time by navigating to Tools | Account Settings [See Figure 2].
Outlook 2007 supports e-mail accounts using internet standard protocols POP3 or IMAP4 as well as Microsoft’s MAPI protocol for use with Exchange Server. Outlook can also use HTTP to connect to Hotmail or MSN. Outlook 2007 can try to automatically gather server configuration information based on the user’s name, e-mail address and password [See Figure 3]. This Autodiscover service works especially well in Exchange 2007 environments, but sometimes works for external POP or IMAP accounts as well [See Figure 4]. I prefer to select the box at the bottom of the Auto Account Setup window requiring manual configuration of account settings.
First, we select the type of e-mail account we are adding - Internet, Exchange or other [See Figure 5] - and click Next. For our example, we have chosen an Internet account.
Then, enter the account configuration information which includes the fully qualified domain name of the inbound and outbound SMTP servers [See Figure 6]. To confirm that the information was entered accurately, the Test Settings button will logon to the server and send and receive a test message.
Finally, click Next to arrive at the splash screen declaring the new account setup process finished. The new POP3 account we just created is now listed in the E-mail Accounts window [See Figure 7].
With Exchange accounts, network services like name resolution and web services can assist the account creation process. Also, Exchange administrators may have centrally managed solutions to deploy or create new accounts.
Outlook 2007 can host 32 accounts concurrently; however, five is about the most to maintain on a single profile for performance reasons. Up to and including Outlook 2007, only one of those accounts can be an Exchange Server MAPI account.
For more tips, visit a collection of popular Outlook help articles on the Outlook tips page.
This post is part of the series: Microsoft Office Outlook 2007 Tips
A series of Tips and Tricks for working with Microsoft Outlook 2007 both as a user and an administrator.
- New E-mail Account Configuration in Microsoft Outlook: Tip #1
- Use AutoComplete “Nickname” Cache in Outlook: Tip #2
- Configure Outlook Custom Message Views: Tip #3
- How to Configure RSS Feeds in Outlook: Tip #4
- Tip #5 - Making Changes to the Custom Dictionary in Microsoft Outlook 2007
- Tip #6 - Configure Outlook Autosave Settings
- Microsoft Outlook Keyboard Shortcuts: Tip #7
- Microsoft Outlook 2007 Tip #8 - Outlook.exe Startup Switches
- Microsoft Outlook Instant Messenger Addons: #9
- Tip #10 - Using Outlook 2007 to Access GMail
- Showing Full Message Headers in Microsoft Outlook 2007: Tip #11
- How to Re-Send an E-mail Message in Outlook: Tip #12
- How to View Animated GIFs Embedded in an E-mail in Microsoft Outlook 2007: Tip #13
- Telling Outlook How to Handle Messages: Tip #14
- Microsoft Outlook 2007 Tip #15 - How to Color Code the Task List in the To Do Bar
- Tip #16 - Importing from Incredimail to Microsoft Outlook 2007
- Viewing Multiple Outlook Calendars: Tip #17
- Removing Cancelled Future Appointments in Microsoft Outlook 2007: Tip #18
- Tip #19: How to Create New Outlook E-mail from the Command Line
- How to Configure Outlook AutoArchiving: Tip #20
- Using Custom Categories in Microsoft Outlook 2007: Tip #21
- How to Manage Outlook Add-ins: Tip #21
- Microsoft Outlook 2007 Tip #23 - Attachment Previewing Options