Settings for MS Outlook - A Guide to Configuring Microsoft Outlook
General Settings for MS Outlook - Introduction
You need not worry about settings for MS Outlook if you are using versions 2007 or 2010. When you enter your e-mail ID, you automatically get settings for MS Outlook in versions 2007 and 2010. The automatic configuration of e-mail accounts may fail if you are using a lesser known e-mail service provider. It may also fail in case you are configuring an account related to your website/domain.
You need to know the settings for MS Outlook so that you can configure the e-mail account manually if MS Outlook 2007 or 2010 fails to configure it automatically for you. This section talks about possible settings that you can use in MS Outlook, any version.
For E-mail Addresses Related to Your Website/Domain
For e-mail addresses related to your website/domain, it can be either POP3 or IMAP accounts. Also, you do not always require a secure connection to the e-mail server. The nearest possible settings for MS Outlook in this case would be as follows:
Incoming Mail Server
pop.secureserver.net for for POP3 accounts
imap.secureserver.net for IMAP accounts
Outgoing Mail Server
smtp.secureserver.net for outgoing mail server address
If smtp.secureserver.net does not work, try smtpout.secureserver.net.
Other Settings
In the More Settings -> Outgoing Mail dialog box (see image), you need to check My Outgoing Server Requires Authentication and also Use Same Settings as My Incoming Mail Server.
You need not change any other settings. For newer websites, the “secureserver.net” may have further subdomains. For example, if you are using a hosting service from US, it could be pop.us.secureserver.net or imap.us.secureserver.net for incoming and smtp.us.secureserver.net or smtpout.us.secureserver.net. Similarly, for hosting centers in Asia, it could be pop.asia.secureserver.net or imap.asia.secureserver.net for incoming and smtp.asia.secureserver.net or smtpout.asia.secureserver.net.
Note: Though the above settings for MS Outlook may work for most e-mail accounts related to websites/domains, they may not work for some. If the above does not work for you, please contact your hosting service provider to know the exact settings for your website e-mail.
Common Settings for MS Outlook for Other E-mail Service Providers
If you are using any other e-mail service provider, you need to first enable POP3 or IMAP before you can access your e-mails using MS Outlook, any version. Depending upon what type of account you want in MS Outlook, you can enable these by logging into the website from where you access your e-mails currently. There should be a settings page where you can turn on POP3 access or IMAP access.
The general settings for MS Outlook could be as follows:
Incoming Mail Server
pop. for POP3 accounts
imap. for IMAP accounts
Outgoing Mail Server
smtp.email_service_provider
For example, if you are using Gmail, the settings would be pop.gmail.com and smtp.gmail.com. Again, you have to make changes in the Outgoing Mail tab of More Settings dialog - as explained in the above section.
The following section takes a look at settings for MS Outlook when you configure Outlook 2003, Outlook 2007 or Outlook 2010 for popular e-mail providers.
Settings for MS Outlook - Popular E-mail Service Providers
This section talks about settings specific to some of the most popular e-mail service providers.
Gmail Settings for MS Outlook
For full details on how to set up a POP3 or IMAP account for Gmail, please read our article - Gmail Settings for MS Outlook.
Hotmail Mail Settings for MS Outlook
Incoming Mail Server: pop3.live.com
Outgoing Mail Server: smtp.live.com
More Settings -> Outgoing Mail tab: Check My Outgoing Mail Requires Authentication and click Same as Incoming Server.
More Settings -> Advanced tab (see image): Incoming Port would be 995 (SSL enabled) and Outgoing Port would be 587 (TLS enabled)
MSN Mail Settings for Outlook
Incoming Mail Server: pop3.email.msn.com
Outgoing Mail Server: smtp.email.msn.com
More Settings -> Outgoing Mail tab: Check My Outgoing Mail Requires Authentication and click Same as Incoming Server.
Lycos Mail Settings for MS Outlook
Incoming Mail Server**: pop.mail.lycos.com**
Outgoing Mail Server: smtp.mail.lycos.com
More Settings -> Outgoing Mail tab: Check My Outgoing Mail Requires Authentication and click Same as Incoming Server.
Yahoo Mail Settings for MS Outlook
Please read our article, Using Outlook 2010 to Receive Yahoo Email
For most of the other e-mails services, the settings mentioned in section two might help. If they don’t, please ask your e-mail service provider for the settings for MS Outlook.
References
Images from MS Outlook 2010
References from:
- Bright Hub, https://brighthub.com
- Microsoft Office Knowledgebase,https://support.microsoft.com/
This post is part of the series: Learning Microsoft Outlook
This article series on Microsoft Outlook aims to help you sharpen your skills on the email client from Microsoft. It offers tutorials, tips tricks, troubleshooting help and more.
