Basic Microsoft Excel Cheat Sheet - Shortcuts and Tips for Convenience and Efficiency

Microsoft Excel Cheatsheet reference guide...

Selecting

Ctrl + Spacebar - Selects the entire column in a worksheet.

Shift + Spacebar - Selects the entire row in a worksheet.

Copy and Paste

Ctrl + C - Copy selected text.

Ctrl + V - Paste copied text.

Ctrl + Alt + V - Opens Paste Special dialogue box.

Ctrl + D - Uses Fill Down function to copy contents and formatting of top cell to selected cells below.

General

Ctrl + 1 - Format Cells dialogue box.

Ctrl + Z - Undo

Ctrl + Y - Redo

Ctrl + F2 - Print Preview

Ctrl + F - Find and Replace dialogue box

Alt + Shift + F1 - Inserts new worksheet.

Navigation

Ctrl + Home - Returns to cell A-1

Ctrl + End - Moves to the last used cell in the worksheet.

Function Keys

F1 - Help

F2 - Edits active cell, puts insertion cursor at end of cell contents.

F4 - Repeat last command or action.

F7 - Spellcheck

F11 - Creates a chart of data in the current selected range.

F12 - Save As...

Cell Expressions

Name of a Cell - Examples: A10 (Column A, Row 10), or F36 (Column F, Row 36)

Multiple Individual Cells - Examples: A9,G22 (Cell A9 and G22), or B12, Z24,AA13 (Cells B12, Z24, and AA13)

Cell Ranges - Examples: C11:C95 (Cells in column C and rows 11-95), or D14:H22 (cells in columns D through H, and cells 14-22)

Formula Writing - All formulas begin with "=", include a function like SUM, and a range of cells. Example: =SUM(A12:A27) will display the sum of all numbers in rows 12-27 in column A.

More Excel Formula tips and tricks.

Average - Finds the average value of the selected range. Example: =Average(A2:C14)

Count - Returns the number of cells that contain numbers. Example: If you had numbers in cells A1, A2, and A6 and words in cells A3, A4, and A5, you could use the formula =Count(A1:A6) and it would return 3, since three of the cells in the range are number contents.

Max - Finds the largest value in the selected range. Example: =Max(B2:B88) would find the highest number in that range and display it.

Min - Finds the smallest value in the selected range. Example: =Min(B2:B88) would find the lowest number in that range and display it.

Product - Multiplies numbers in the selected range and returns the answer. Example: =Product(B4,B5) would multiply the values in cells B4 and B5 and display the product.

Sum - Adds the values in the selected range and returns the answer: Example: =Sum(B4,B5) would add the values of B4 and B5 and return the sum.

Trunc - Truncates the number in the selected cell to the designated number of decimal spaces. Example =Trunc(B7, 2) where B7=36.251 would return the value 36.25. =Trunc(B7, -1) would return the value 30.

More useful Excel Functions explained.