A Sample Staffing Plan for IT Projects
Project Manager
**
No of positions: 1
Annual Cost to Company (CTC): $80,000
Experience Required: 10+ years in IT projects, with at least 5 years as a team leader and 2 years as a project manager.
Qualifications Required: B. Tech (IT), MBA, or MCA. Knowledge of project management software and tools including CPM, PERT and SCRUM, knowledge of programming languages such as PHP, Java, C++, MySQL, HTML and other web page designing tools.
Skills Required: Excellent communication skills, good time management skills, people management skills, ability to multi-task, negotiation skills, ability to delegate effectively.
Reporting to: CEO
Major duties:
- Ability to lead the team to plan and implement the project
- Define project scope, goals, deliverables
- Schedule project using CPM and PERT, and WBS
- Determine resources required, manage procurement of resources, and track utilization of resources
- Coordinate with HR and other foundation heads of the company for employees and resources
- Track progress of project using various matrices
- Provide direction and support to project teams
- Ensure quality assurance
- Seek, allocate, and track project budget
- Coordinate project staff
- Provide feedback on project status to all stakeholders
- Resolve floor level problems to ensure project is not disrupted
- Handle scope creep
- Close and evaluate project
- Recruitment of project staff
- Coordination with other stakeholders including clients
Proposed Sourcing: External recruitment through newspaper and job portal advertisements
Selection Method: Preliminary interview by HR, technical interview with CEO and external subject expert, assessment center
Training Required: Induction training
Start date: 45 days
Image Credit: creativecommons.org
Team Leaders
No of posts: 2
Annual Cost to Company (CTC) per employee: $60,000
Experience Required: Minimum 5 years as programmer, including 2 years as a team leader
Qualifications Required: 4-year graduate degree in computer application, knowledge of PHP, mySQL, AJAX, C/C++, and other applications
Skills Required: Good programming skills, ability to work under time pressure, ability to lead in teams, good communication skills
Reporting to: Project Manager
Major duties:
- Leading the team in project execution
- Assigning work to staff, tracking work and ensuring meeting deadlines
- Coordinating staff leave requests, and overtimes
- Coordinate with the project manager on work deliverables, and targets
- Implement quality measures in completed work
- Take feedback from clients and ensure implementation of corrections required if any
- Report work status and progress of project to project manager
- Assist recruitment of project staff
Proposed Sourcing: Promotions from existing Web Programmers
Selection Method: Interview by HR, assessment center
Start date: 45 days
Training Required: Training on developing supervisor skills, training to improve communication skills, training to improve people management skills
IT Programmers
No of posts: 10
Annual CTC per employee: $40,000
Experience Required: Minimum 2 years
Qualifications Required: 4-year graduate degree in computer application, knowledge of PHP, mySQL, AJAX, C/C++, and other applications
Skills Required: Good programming skills, ability to work under time pressure, ability to work in teams
Reporting to: Team Leader
Major duties: Undertake programming work as directed by team leader
Proposed Sourcing: External recruitment through newspaper and job portal advertisement, referrals from existing employees
Selection Method: Preliminary interview by HR, technical interview with team leaders, sample programming test
Start date: 45 days
Training Required: Induction Training, time management training
Web Designer
No of posts: 3
Annual CTC Per employee: $40,000
Experience Required: Minimum 2 years
Qualifications Required: College degree in any subject, diploma in Web Designing. Knowledge of HTML, CSS, Dreamweaver, Abode Photoshop and other web designing applications
Skills Required: Good web designing skills, ability to work under time pressure, ability to work in teams
Reporting to: Team Leader
Major duties: Undertake web designing work as directed by team leader
Proposed Sourcing: External recruitment through newspaper and job portal advertisement, referrals from existing employees
Selection Method: Preliminary interview by HR, technical interview with team leaders, sample web design creation test
Start date: 45 days
Training Required: Induction training, time management training.
Content Writer
No of posts: 1
Annual CTC: $40,000
Experience Required: Minimum 2 years
Qualifications Required: Any degree
Skills Required: Excellent writing skills
Reporting to: Team Leader
Major duties: Writing content for web pages as assigned by Team Leader
Proposed Sourcing: External recruitment through newspaper and job portal advertisement, referrals from existing employees
Selection Method: Preliminary interview by HR, writing test, English grammar test
Start date: 45 days
Training Required: Induction training, time management training, basic programming and web designing awareness training
Image Credit: flickr.com/Bo Ching
Systems Engineer
No of posts: 1
Annual CTC: $60,000
Experience Required: Minimum 2 years
Qualifications Required: 4-year degree or diploma. Good knowledge of computer hardware and networking
Skills Required: Resourcefulness and adaptabilty, ability to work under pressure
Reporting to: Project Manager
Major duties: Responsible for procurement and maintenance of computing, networking and communication appliances and equipments, ensure all systems are up and running, ensuing daily back up of work, archiving work, ensuring backup connectivity, coordinate with service technicians of maintenance companies
Proposed Sourcing: Position already filled by Mr. X who is deemeed suitable for the job
Selection Method: NA
Start date: NA
Training Required: Basic programming and web designing awareness training
HR and Administration Executive
No of posts: 1
Annual CTC: $60,000
Experience Required: Minimum 2 years
Qualifications Required: MBA or Graduate Degree in Human Resource Management, awareness of labor laws
Skills Required: Good subject skills, excellent communication skills, negotiation skills, coordination skills, ability to multitask
Reporting to: Project Manager
Major duties: Coordinating with the company’s HR team and the project manager for all HR functions related to the division recruitment and placement of employees, training, payroll, leaves and duty allocation, general administrative activities such as handling correspondence, public relations activities
Proposed Sourcing: Transfer of Ms Y from the company’s existing HR team
Selection Method: NA
Start date: 45 days
Training Required: Basic programming and web designing awareness training
Resource Chart
The next step in a sample staffing plan is to draw up a resource chart, allocating employees to different projects.
For example:
Project 1 – Team Leader 1, Programmer 1 to 4, Web Designer 1 and 2, Content Writer (4 hours daily)
Project 2 – Team Leader 2, Programmer 5 and 6, Web Designer 3 Content Writer (4 hours daily)
Common roles: Project Manager, System Engineer, HR Executive
A good staffing plan is an essential requirement for effective HR planning, and the blueprint for effective human resource management. , The soundness of the staffing plan and company implementing such plans successfully ensures that the company leverages its human assets in the best possible way.
Reference
University of Wisconsin-Madison. “Reference: Staffing Plan.” (Downloadable File - https://www.uww.edu/hlcselfstudy/reports/AC/Art.pdf)
