Setting up iPhone Mail
Before you can use your email account on your iPhone, you first need to add your account to Mail.
- Tap Mail on the home screen.
- Select the account type.
- Tap Other if your account is not listed.
- Enter the email account information and then tap Save.
Mail will configure most email accounts automatically. If it does not, you will be prompted for additional settings. When it is finished saving, you can start sending and receiving email. If you want to add additional accounts, tap Settings from the home screen, tap Mail, Contacts, Calendars, and then tap Add Account and enter in the appropriate information.
The default email signature for your email account is "Sent from my iPhone" and is shown at the bottom of every email you send. If you do not like this signature, you can change it to something else you would like better. You can also add an image to your signature, your business address, web address, email address, and any other information you might want.
Set Up iPhone Mail Signature
Follow these steps to create a signature automatically appended to all emails you send from your iPhone.
- Tap Settings on the iPhone Home screen.
- Tap Mail, Contacts, Calendars.
- Tap Signature.
- Enter your signature under Signature.
- When you are finished, press the Home button.
Create Different Signatures with iPhone
If you use your iPhone for both personal and business email, you may want to sign your emails differently for each one. Unfortunately, iPhone only allows you one custom signature in place of the default “Sent from my iPhone” signature. You can reserve that place for the most frequently used signatures, and then use iPhone’s Notes app to make other signatures easily accessible.
- Tap Notes on the home screen and then tap the Plus (+) icon. Type the word “Signatures” on the first line of the page.
- Create different signatures for family, friends and colleagues. Tap Done when you are finished.
- Copy the signature you will use most often. Double-tap the signature’s first or last word, and then drag the highlight’s bar to stretch it out over the entire signature. Tap Copy to copy the signature.
- Tap Settings on the home screen, tap Mail, Contacts, Calendars, and then tap Signatures.
- Tap Clear on the upper right to erase the email signature presently there. Double-tap anywhere within the blank field and tap Paste to insert the new signature.
- Change the default signature in individual emails. Tap Mail and then press the Home button. Tap Notes, select the signature note and copy the desired signature as done above.
- Press the Home button and then tap Mail. Tap the first or last word of the default signature, and stretch the highlight over the entire signature. Tap Paste to replace the signature with your new one.
iPhone Signature with Image
If you do not want only text in your signature, you can also use an image as your signature on your iPhone. It is impossible to do this without using a third party app.
Use Safari on your iPhone and navigate to https://www.coolgeex.com/iPhoneSign/.
Fill out the form, such as your name, email address, phone number and address. Some of the information is optional, but the form requires you to enter your email address. The title and company have options to use any font color, and either bold or italic type.
Click the Choose File button under Upload Logo if you want to insert a picture. Smaller pictures works best as you cannot resize the picture after it is uploaded.
There are checkboxes beneath the logo that you can check to add or not add items, such as email address, WEB URL or Facebook icons. These items do not show as a default. If you want them to show, you must check the appropriate checkbox.
Select a PIN number and enter it into the appropriate field. You need this number to use your signature for the first time. Click the Create Signature button when finished.
A link appears on the next screen that opens. Use your iPhone’s browser and navigate to the link to retrieve the signature.
When you reach the site, you will be prompted for the PIN number you just created. When you enter in the PIN number, a blank email message opens displaying your custom signature.
Select the signature and copy it to save it. Tap Settings from the iPhone home screen, tap Mail, Contacts, Calendars, and then tap Signatures. Paste the signature into the settings.
- CNET, "How to Change Your iPhone Email Signature" by Rick Broida, https://reviews.cnet.com/8301-19512_7-10216319-233.html
- Online Tech Tips, "Make an HTML iPhone Email Signature the Easy Way", https://www.online-tech-tips.com/smartphones/make-an-html-iphone-email-signature-the-easy-way/
- Image credit: Author's source.