Problem: After using the Subtotal command in the previous example, you want to just print the total rows in order to create a summary report for your manager.
Strategy: Look to the left of column A, above cell A1. A series of three small numbers appear, as shown in Fig. 671. These are the Group & Outline buttons.
Using the mouse, choose the small 2 button. You will see just the customer totals, as shown in Fig. 672.
As shown in Fig. 673, choose the small 1 button to see just the grand total (which seems a bit pointless).
Choose the 3 button to go back to the detail view, with all records, as shown in Fig. 674.
Additional Details: In the 2 button view, you can explode a single customer’s detail records by clicking the + next to the customer total, as shown in Fig. 675.
Use the minus sign next to A32, as shown in Fig. 675, to collapse the detail again. Or, select the 2 button to collapse all.
Summary: After using the Subtotals command, the Group & Outline buttons allow you to create multiple views of the data.
Commands Discussed: Data – Subtotals; Group & Outline
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