A yearly planner is useful to document long-term projects or events over the course of a year. It should be designed for any reader to be able to easily determine the projects and events for a given year.
We’ll create a custom yearly planner, which you will be able to download if you want to skip the fun of creating it yourself. The link to this downloadable file is found at the end of this article.
Designing the Planner
To get started, open up Word 2013 and create a new blank document.
1. On the Insert menu, select the Table drop down and select ‘Insert Table…’
2. In the Insert Table window, enter 8 for the number of columns and 53 for the number of rows.
3. Keep the ‘Keep column width’ setting set to Auto.
4. Click OK.
5. You will now have a rather large table that takes up about a page and a half of your document. We’ll make some modifications to the table so it will all fit on one page (Figure 1).
6. Select the table and change the font to 8pt Calibri. You can feel free to use whichever font you wish, but Calibri is easy to read and using 8pt will allow us to fit all of the table on a single page.
7. Next, enter the headings for our top row. The first cell should be labeled Month. The remaining seven cells in the first row should be labeled each day of the week, starting with Sunday.
8. Next, ignoring the first column you will need to type in the numbers for each day of each month. You can grab the full list of numbers from my template.
9. After all of the dates are entered, you can add in each month in the first column. Only write each month once. You should have something that looks like Figure 2 now.
10. Let’s make it easier to view the months by merging the cells that we left blank for each month. Select the first five cells that represent January. Right click on the selected cells and click Merge cells. Do this for each month.
11. Next, right click anywhere in the table and select Border Styles. Select the extra thick border. Your cursor should now turn into a pen. You can draw borders around each month as in Figure 3.
12. Let’s add a splash of color. Select the cells for each day of one month and select a fill color to fill in the background. Repeat for each month (Figure 4).
13. Let’s make sure our text is in alignment. Select all text in our table and use the Center alignment button in the Paragraph section of the Home menu.
14. Now, let’s center the month name in each cell. Select the entire first column and right click anywhere on the selected text. Select Table Properties. Next, select the Cell tab and under Vertical alignment select the Center button.
15. Finally, let’s add a quick title to our planner. Since we don’t have much space left in the main body of the document, we can add it to the header. Double click near the top of the document. Enter a title for your document and under the Home tab select the Title style. Your finished planner should look like Figure 5.
That’s all there is to creating a yearly planner. Depending on how you plan on using your planner, you may want to right align the dates or get rid of them altogether. You can also leave out the coloring for each month so it would be easier for you to use color to visualize your projects and events. Feel free to play around with the template provided and make your planner useful for your needs!