Are You a Word Expert?

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You might know how to change font or alter the justification of text, but how much do you really know about Microsoft Word?

This quiz is intended to help you find out. It offers a selection of 25 questions about the latest versions of Word, and should be used by you as a means of establishing any holes in your knowledge of the popular word processing application.

If you’re not an expert by the time you get to the end of the quiz, you soon will be!

Are You a Word Expert?

Opps, Quiz engine needs updating…

All Quiz Questions

1. If you wished to paste text from another document or web page but wanted to strip the formatting, which option would you choose from the Paste menu on the Word clipboard?

Keep source formatting

Merge formatting

Keep text only

Answer: Selecting Keep text only would strip any formatting.

More facts: there is another way to automatically strip formatting when pasting in word, as you will see…

2. What is the best way of checking how a new font will look?

View the font in the drop-down menu

Google the font

Select some text, and preview it via the drop-down menu

Answer: if you select some text, and preview it via the drop-down menu, you can see how it would look by hovering the mouse pointer over each possible alternative.

More facts: the fonts menu is split into theme fonts, associated with your chosen overall theme, and all fonts.

3. How do you toggle the paragraph symbol?




Answer: CTRL+SHIFT+8 (there is also a toolbar button)

More facts: the button can be used to display various line and section breaks.

4. What is the quickest way of formatting a document?

Applying preset styles manually and adjusting them as you go

Applying formatting manually

Custom styles

Answer: Creating custom styles that can be applied instantly

More facts: using the Styles menu you can copy the formatting of a word or phrase and reuse it throughout the document. This is particularly useful for scripts or other documents with repeated text with specific formatting.

5. What is the quickest way to change a consistent typing error throughout a document?

Press F7 and use the spelling and grammar check

Scroll through the document and make the change manually

Use the Find and Replace tool

Answer: Find and Replace is by far the quickest option.

More facts: Find and Replace can be invoked using CTRL+H.

6. What is the best way of starting a new page?

Inserting a page break

Pressing Enter repeatedly until you reach the end of the page

Right-click and select new page

Answer: inserting a page break will take you to the top of a new page

More facts: CTRL+Enter will insert a page break. This is preferable to repeatedly tapping Enter as if you add text above this section, the formatting of the document will be affected; it can also cause issues printing the document correctly.

7. Which of the following menu items IS available in Word:


Insert > Video

Insert > Audio

Answer: screenshots can be captured in Microsoft Word

More facts: any of your currently open application windows can be captured and pasted into the current Word document.

8. What is the purpose of a bookmark?

The bookmark remembers the page you were writing last time

To enable you to jump to that page from a hyperlink

Bookmarks allow you to send content from your document via email

Answer: using hyperlinks you can quickly reach a bookmarked page within the document.

9. Where can an automatic page number not be inserted in Word?

In the header & footer

In the margins

None of the above

Answer: page numbers can be inserted anywhere in a Word document.

More facts: the page number format can also be changed using the Insert > Page Number > Format Page Numbers option.

10. What is the quickest way of inserting regularly used text and phrases?

Copy and paste

Type from scratch

Use Quick Parts > AutoText

Answer: with Quick Parts > AutoText you can quickly insert regular phrases such as your company name.

More facts: AutoText can be captured by selecting the required text and using Insert > Quick Parts > AutoText > Save Select to AutoText Gallery.

11. What is the best way to add the copyright symbol © into a Word document?

Insert > Symbol

Copy and paste from another document

Just type a “c” and draw a circle around it when printed.

Answer: Insert > Symbol will allow you to add the © symbol.

More facts: the quickest way is probably CTRL+ALT+C, but this depends on user preference for shortcuts.

12. Orientation affects what in a Word document?

Text direction

Page orientation

The position of the keyboard

Answer: the Orientation function alters the page to either portrait or landscape position.

More facts: altering the orientation of your page can greatly affect the impact of the document.

13. What is the benefit of a watermark?

To display ownership or document status in every page

A watermark allows you to print money

It’s of no benefit and any wet paper should be discarded

Answer: a watermark can be added to display ownership or declare a document as being a draft

More facts: watermarks can also be used for stylistic reasons, such as to drop an image into the background.

14. What is the best way to convert a Word document into a PDF?

Use Adobe Standard

Install a PDF printer driver

Use File > Save as

Answer: as of Word 2010, you can use File > Save as.

More facts: if you own Word 2007, Microsoft offers a download to add this functionality. Otherwise you will need to use a low cost PDF printer driver or the expensive Adobe Standard.

15. A Table of Contents will improve a longer Microsoft Word document. What formatting do you need to do within the document to enable an automatic Table of Contents to be created?

Format headings

Highlight headings

Insert hyperlinks and bookmarks

Answer: headings must be formatted using the Styles menu for Heading 1, Heading 2, Heading 3, etc.

More facts: when new content is added to your document, the Update Table button will reflect the change in the Table of Contents.

16. What are the benefits of footnotes?

They can be used to add thoughts.

Footnotes are useful for taking up space or increasing word count.

Footnotes don’t really do much.

Answer: footnotes can be used to add related thoughts to the text.

More facts: footnotes are good for providing or extra information that may not be directly relevant to the main text.

17. Similar to footnotes are citations. How are citations different to footnotes?

Citations don’t have any relation to the text

Citations can be in a different language

Citations are used to list references

Answer: references can be listed by adding citations to a document.

More facts: using the placeholder, the same source can be cited again and again.

18. How would you add a caption to an image that has been inserted in the document?

Create a text box around or below the image

Type a new paragraph below the image

Use the Insert Caption function.

Answer: the Insert Caption function produces the best results.

More facts: this command is available via References > Insert Caption.

19. What does the AutoCorrect tool NOT do?

Correct accidental use of caps lock

Fix accidental capitalization of the second character

Reformats your document so that it looks great

Answer: AutoCorrect cannot reformat your document.

More facts: the AutoCorrect tool is available via File > Options > Proofing.

20. Along with a grammar and spellchecker, Word is equipped with a Thesaurus that can be invoked to find synonyms and antonyms of the selected word. This function is invoked via which command?




Answer: the thesaurus is called by pressing SHIFT+F7.

More facts: F12 on its own is a shortcut to Save as.

21. Where will you find the word count in Word 2007 and later?

In the Tool Bar

In the document window border

In the Status Bar

Answer: the word count can be found in the Status Bar.

More facts: clicking the word count will display full details of words, characters, pages and more.

22. If you plan to do a lot of copying and pasting from other files into your current document, what is the easiest way to lose the formatting?

Strip the formatting by first pasting into a raw text editor

Use the Keep text only option in the Paste menu

Configure the relevant settings in the Options menu

Answer: save time by configuring the relevant settings.

More facts: go to Options > Advanced > Cut, copy and paste to select your preferred behaviour for text in the clipboard. Setting this up will save time if you are copying and pasting in bulk.

23. How can I add a comment to my word document?


Insert > Comment

Review > New Comment

Answer: use the Review > New Comment function.

More facts: with comments you can offer suggestions to the author or leave notes to yourself.

24. Full screen view is available in Word via which function?

The standard Windows Maximize button

There is no Full screen view

Toggle Full Screen View

Answer: the Toggle Full Screen View option will display Word in full screen mode with no menus, just a page and some text.

More facts: this function can be found via More Commands in the Quick Access Toolbar.

25. You use Word to write a blog post. Where is this function located?

File > Save & Send > Publish as Blog Post

File > Print > Upload Blog Post

View > Blog Post

Answer: File > Save & Send > Publish as Blog Post will open the options for uploading your document to your blog.

More facts: WordPress and TypePad are both among the supported blog types.


  • Author’s own experience.