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Review of the Top 5 Calendar Software Compatible with Outlook

written by: Zack Jones•edited by: Christian Cawley•updated: 4/8/2011

Are you unsatisfied with the Outlook calendar program? Are you looking for something more robust or more user-friendly, which can still make use of your Outlook data? Then this article is for you. Read on to find out about the best 5 calendar programs that you can use in conjunction with Outlook.

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    Looking for Calendar Software that is Compatible with Outlook?

    With so many things taking place in our lives and so much information that needs to be available to us quickly, it’s no wonder why so many software companies have developed calendar applications.

    Many Windows users, however, already make use of Outlook, which comes with MS Office, but as they are not satisfied with it, they look for something better, which can still handle all the data that they already have in this program. Moreover, project leaders often need to share some of the events in their calendar with their team-mates that, however, don’t have their calendar software, but they have Outlook at least.

    For all these cases, we have selected a few very good calendar programs for you, to cover both your personal as well as your professional scheduling needs. All of them are reviewed based on the functions they offer as well as their interface.

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    Active Desktop Calendar

    Main window 

    This is a quite simple and straight-forward calendar program with a relatively friendly interface. It offers the possibility of integration with Outlook and Google, for both calendar events and contacts. When the program is not active, a desktop calendar appears on the screen [ADC – Desktop] and an icon at the tray area .

    Even though the calendar is quite rich and possible quite useful, it can be overwhelming and takes up a lot of screen space. The program has a variety of options and allows multiple calendars to be overlaid. There is also some attempt to make the desktop background easier to change through the, which however is not as good as the Windows’ built in desktop background feature.

    The software comes with an offline help file , which explains all the program’s functions and interfaces thoroughly. The registration costs $29.90, which is a bit too much for what the program offers. Overall, this program is alright and a good option for someone who wants to keep things simple, but it fails to address the needs of a more demanding user.

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    Main window 

    This program is quite unique and incredibly sophisticated. Though it exists only in window form (no calendar on the desktop background), it has enough features to satisfy even the most demanding user. As you can see at its welcome screen , it requires that you create an account in order to use it, which is somewhat strange for this type of software. However, they don’t fill your mailbox with spam, and it appears that the aim of this informal registration is to create a kind of community among the users.

    When inactive, the program resides at the tray area from where the main controls can be accessed. As you can see from the plethora of the program has, there is a high level of customization that you can do. In addition, if you harness this program’s full potential, you will probably not need to use Outlook again, as Kalendra can do all of its functions and more.

    The interface is a bit unusual for Windows users, as it follows the Mac line, but it is still quite user-friendly and effective. This software offers a variety of import options , as well as a few export ones. However, you will need to have the Premium version in order to be able to export any data to Outlook. The cost of that version is $29.95, which is quite reasonable for what it offers.

    However, even the free version is quite good, especially if you decide to move away from Outlook, something quite worthwhile if you are using it for personal schedules only. Overall, this is a quite remarkable program that can significantly enhance the organization of your life while at the same time make it a quite enjoyable process.

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    A brief review of the best alternatives to the Outlook calendar programs. All the software reviewed is evaluated based on features, graphical user interface and price. Links to the developers' websites are also provided. All of the programs function on a Windows platform. This article also includes a number of screen shots for each program reviewed. In this part, the remaining three programs are reviewed, and some conclusions from this whole research are presented.
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    Alternatives to the Outlook Calendar: Orgscheduler

    Main window 

    This program stands out because of its simplicity and user-friendly interface. Although its functionality is quite limited, it performs very well the tasks it promises. Moreover, it has a couple of very good features, security and backup. It also offers a number of options for customization and printing , while setting up the various general options is a straight-forward task. Importing, exporting and syncing with Outlook is also quite simple. The program even allows you to customize the holidays that will be displayed on the calendar.

    Although the trial version of this software is quite rich, if you want to get the full version it costs $29.95, which is a fairly reasonable price for this program. Overall, this software is quite simple to use and offers some attractive features, yet it may not satisfy the more advanced user.

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    Screen Calendar

    Main view 

    This is a fairly simple program that creates a calendar as part of the desktop background, as its name suggests. It has a variety of settings , so you can customize it a bit, yet the position of the calendar on the desktop is a real pain to configure and there is no transparency setting for it.

    On the other hand, importing and exporting data to Outlook is quite straightforward, yet this feature works only in the paid version. When inactive, the program resides at the tray area from which most of its functions can be accessed. This software is quite user-friendly, yet a bit limited in functionality.It primarily appeals to novice users who are more interested in simplicity than anything else.

    The registration cost is $24.95, which is a reasonable amount, considering what the program offers.

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    VueMinder Pro

    Main window 

    This software is particularly good and quite versatile. Note that I chose the Pro version since the Lite one does not import/export data with Outlook. Naturally, this more advanced version comes at a price ($39.95 for up to four copies, with discounts for larger orders). However, considering the number of features it offers, it is quite reasonable. This piece of software is highly customizable and can hide discreetly on the tray area while a full or compact calendar lies on your desktop. It is interesting how you can adjust the transparency of the desktop calendar to make it non-intrusive yet ease to distinguish from your desktop background.

    The VueMinder program has a variety of options and rich menus, and it is very easy to import or export all your data to Outlook . When it starts up it takes a few seconds to initialize but this only takes place once in every Windows session. The software has several calendars to choose from, some of which can come quite handy. What’s a very good feature is the option of notifying you about an event via SMS or email.

    Note that the SMS feature applies to various countries, not just the USA. Another interesting feature is the notes option , which allows you to have fully formatted documents in your calendar, with an optional association of them with a particular date. Finally, the program allows you to backup all your data to avoid any loss of your vital information. Overall, the quite user-friendly interface and the rich functionality of this program make it one of the best options for Outlook-compatible calendar software.

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    Plenty of Options

    From this review, we could safely say that if you are looking for a calendar program to use parallel to the Outlook software, you are definitely not short of options. Depending on what you are looking for, you could go for Kalendra (if you are into a lot of features and don’t want to spend too much) or VueMinder Pro (if you want something more powerful and don’t mind paying a bit extra).

    Whatever you decide, you might want to download the trial version first and test it out before you buy it, just in case.

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    Further Reading

    Calendar Home,

    Xemico ADC,



    Screen Calendar,


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