MS Outlook Tips and Tricks - Optimizing Microsoft Outlook

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MS Outlook Tips and Tricks - Basic Tasks

To provide you with MS Outlook tips and tricks, this article contains some articles from the vast library of Bright Hub. It aims to provide you with MS Outlook tips and tricks to get the most out of this e-mail client from Microsoft.

If you are setting up POP3 accounts on MS Outlook (versions 2003 and above) you can also combine all the different accounts in a fashion that they deliver mail to a single PST file. Having a different PST file on Outlook for each POP3 account makes it cluttered. Check out Setting up More Than One Account on Microsoft Outlook to combine all the POP3 accounts.

Microsoft Outlook alerts you when you receive any new e-mail to your accounts. However, if you are using MS Outlook 2010, you might have noticed that it does not play any sound or display an alert for new e-mails that come into the IMAP folders. Read Setting up Alert for New Mail in Outlook 2010 IMAP Accounts to receive audio notifications whenever Outlook 2010 receives an e-mail to its IMAP folders.

If you are using Outlook 2007 and Outlook 2010, you can also set up all the PST files, including the default Outlook.pst, on a disk/drive different than the one used by your Operating System. This ensures that your Microsoft Outlook data is not lost when you reinstall the Operating System or in event of a system crash. Read Avoiding MS Office Outlook Restore - How to Backup MS Outlook to know how to set up the necessary PST files on a different drive.

MS Outlook Tips and Tricks - Optimizing Microsoft Outlook

The above section dealt with MS Outlook tips and tricks pertaining to most basic tasks. This section contains further MS Outlook tips and tricks on optimizing Outlook.

You may know that you can create distribution lists to send the same e-mail message to several people without having to copy and paste the message. The distribution list contains e-mail addresses of different people. If you wish, you can also forward the distribution lists to someone else. To know about it, read Sending Distribution Lists to Someone.

Sometimes you may want to forward e-mails that you receive. Did you know that you can transfer e-mail messages based on the domain of the sender’s e-mail address? You can achieve this by using an Outlook rule. Check out how to Create an Outlook Rule to Forward Emails by Domain.

Do you wish to delay the e-mails that you send? Wouldn’t it be better if you could force MS Outlook to send e-mails per the time you set? You can achieve this behavior in Outlook using three different methods. Check out all the three methods to Choose Email Delivery Time In MS Outlook.

Business cards help you identify different people who interact with you. They contain information about the name and e-mail address of a person. They can contain any additional information that you might have filled in while creating the card. If you wish, you can send these business cards to others using Outlook. Check out how to Add Business Cards to Send E Mails in MS Outlook.

If you are installing Microsoft Outlook on a new computer, you may want to save time on creating accounts, contact books, rules and more. You can transfer this information from the Outlook you have on your older computer. Check out Transferring Outlook Information to New Computer to know how to save time when configuring MS Outlook on a new machine.

The above talked about MS Outlook tips and tricks related to most basic yet important tasks that you perform using the e-mail client. If you wish to share anything, please feel free to use the comment boxes below.


Image from Microsoft Outlook 2010

All other references from Brighthub

This post is part of the series: Learning Microsoft Outlook

This article series on Microsoft Outlook aims to help you sharpen your skills on the email client from Microsoft. It offers tutorials, tips tricks, troubleshooting help and more.

  1. MS Outlook Tips and Tricks from Brighthub
  2. Microsoft Office Oulook Help and Troubleshooting Guide
  3. A Guide to Settings for MS Outlook
  4. How Do I Repair a Folder List in Microsoft Outlook?