A Few Quick Tips
Silent auctions are often held in conjunction with charity events, such as galas and banquets. Ideally, your agency or organization procures several desirable items from generous sponsors for which donors and guests will be willing to bid, with the proceeds benefiting your nonprofit or charity. These items are then displayed at the fundraising event so that, as guests mingle, they can examine each item and place bids on them if they choose to do so.
A bid sheet template is placed at each item so that guests can write down their bid information. They can also see what other guests have offered, encouraging friendly competition that will help you raise the most money possible.
Each bid sheet should include information about your charity or nonprofit organization. This is important, as some of the attendees at your event are likely to be guests of others. They may be unfamiliar with what your agency or organization does, so including a mission statement can encourage them to bid or make a donation.
The bid sheets should also include details regarding the exact item for which guests are bidding. For instance, if you are auctioning a vacation package, are travel and meals included? Are there any restrictions? Addressing these details now can prevent confusion or misunderstandings later.
If you want bidders to bid in specific increments, clearly state so on the bid sheet template. In addition, there are a couple of ways in which you can identify bidders. One way is to ask them for their name and contact information on the bid sheet. Another is to garner this information from each guest as they RSVP for the event or upon registration at the event itself. You can then assign each attendee a bidder number, which they can use to bid anonymously on each item. Each of the following bid sheet templates uses one of these methods so that you can select the one that is best suited for your silent auction.