Loss of data is inconvenient and expensive, and can happen to anybody. It's important to have some sort of data management in place. While it may take a little work, none of the suggestions in this article are complicated and can save you a lot of heart ache later on.
Backing up data is a precautionary measure, which surprisingly few people get around to actually doing. Don't assume there will be another time to make copies of information. With the numerous synchronization applications that are now available, it is very simple to make regular backups part of your schedule.
Weeding Out Unnecessary Data
As important as data is, it has a tendency to pile up. Contacts that have changed, calendar notifications of one-time events and unnecessary messages take up memory space. So do applications that are installed but never used, but that is another topic altogether. It is wise to go through all the data stored on the phone and to remove data that is no longer required. In the terminology of data management experts, the phenomenon of having unnecessary data is known as data redundancy – basically it’s logical to remove stuff that is no longer accurate, required or duplicated.
Using various phone management applications on a PC is a great way to stay on top of data. Most of these applications take care of tasks such as synchronization and backups, in addition to other features. Some of these phone managers incorporate powerful image, video, audio and message organizational tools. These tools allow the user to glance through the content from their phone easily. An extra useful feature is the ability to label or tag the data.
For example, there could be about five hundred photographs in a folder containing the mobile content. Most names are along the lines of ‘Image’ and are difficult to distinguish from one another. With most of these phone managers, it is possible to alter the properties of an image file, attaching metadata like tags to them. The tags then act like markers, simplifying search and retrieval, cutting down significantly on speed issues.
MoStacks is an interesting freeware that has been created by a stand-alone programmer. It is a data management system that allows a user to create a database of sorts on their Symbian mobile phones. According to the developer, MoStacks was inspired, although not copied, from the Apple’s HyperCard Software. MoStacks is broken up into two parts: one residing on the mobile phone, and the other on the PC. It stores data in the form of cards, enabling cross-referencing and easy retrieval of data. It is a powerful software that has a simple and intuitive interface.