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How to Set Up Google Spam filters

written by: animationeasy•edited by: Brian Nelson•updated: 7/13/2010

Google prevents spam and catches spam emails better than any other email service, but of course you need to customize it. We explain how below.

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    What is Spam?

    Spam emails are emails sent to your inbox by tracing out (or getting) your email address somehow and then sending unsolicited messages. It is used as a tool by many marketers. Spam can also be used to exploit you. Spam makes your email account cluttered with unwanted messages. If you want your inbox to be clean you need to prevent spam. There are many methods for preventing spam emails. Gmail has its built-in an automatic spam filter, but some times the spammers can use certain header tags or code to bypass Google's spam filter settings.

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    The Role of Gmail's Filters Option In Spam Prevention

    For emails that bypass Google’s spam filters because of a flaw in privacy system , you need to specify certain keywords manually in a new filter so it can be filtered efficiently by gmail. It also helps you decide what spam is for you and what is not. A human brain is better than a thousand computers sometimes. Filters can also help you in organizing your emails. Now let us discuss how to set up a filter.

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    Setting Up A Spam Filter in Gmail

    Setting up a spam filter is very easy in Gmail and it does not require great technical skills, a very basic knowledge of the Gmail interface is sufficient.

    1. Login to your Gmail account.

    2. Click the settings link which is right next to your email address in the top right corner of your browser.

    settings link 

    3. Select the filters tab.

    setting tabs 

    4. Click the create new filter link.

    5. A form will appear. Fill it with the details you would need.

    creatin filter 

    We will discuss about customizing our spam filters using the form I mentioned above and control the action of filters we created in the following steps.

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    Criteria Determining What Whould Be Filtered in Gmail

    1. From: If you want to filter emails which are sent by a particular email address type that email address in this field.

    2. To: If you want to filter emails sent to the address you specify, and then enter those addresses in the corresponding field.

    3. Subject: If you want to filter your emails by the words in the e-mail’s subject then use this text box to do it.

    4. Has the words: If you want to filter emails which contain certain words in the body of the email, enter those words in this field.

    5. Doesn’t have: if you want to filter emails which don’t contain certain words in the body of the email, enter those words in this field.

    6. Has attachment: The Has attachment checkbox is used to set the filter to filter emails with or without attachment.

    You can also click the test search button to verify that the filter is working correctly after filling the about criteria as you need.

    If all these criteria are used properly emails can be filtered efficiently.

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    Tell Your Filters What To Do Next

    Click the next button after filling the form, and you will get a couple of options

    1. Skip the Inbox: It archives the email and you can check it later from your email archives

    2. Mark as read: Marks your email as read, the email will be in the inbox but it will be marked as read so the email is not highlighted.

    3. Star it: The email will be stared, so you can find it with the starred email

    4. Apply the label: You can have a label applied to it, and the email will be separated and the email can be seen if you click that particular label later.

    5. Forward it: You can forward the filtered emails to any particular verified email address you specified.

    6. Delete it: The emails found will be deleted and put in to trash folder.

    7. Never send it to Spam: this option helps you to white list the emails which matches those criteria.