In our mobile society, we often find ourselves developing materials offline and needing to upload them on the Internet somewhere safe and secure for later access. You can do this with Microsoft Word 2007 and Google Docs -- here's how.
You work offline with Microsoft Office 2007 and online with Google Docs, just what is involved in getting that Office 2007 file uploaded to Google Docs? This article discusses uploading Microsoft Word 2007 .DOCX formatted files to your Google Docs folders. It is incredibly simple, thanks to Google's forward looking philosophy. These guidelines can be used for Microsoft Excel 2007 Spreadsheets as well. With changes made in March through June of 2009, it is now as simple as uploading a text file or earlier version of Word document.
How To Do It
From your Google Docs home page, click the Upload button at the top of the left side navigation pane. This takes you to the Upload Files page where you click the Select file to upload link. This will open a standard browse file dialog. Navigate to the folder containing the desired file or files. Here you can simply select your .DOCX file(s), and click Open. The Google Docs interface will take care of conversions and uploading in the next few steps.
Note, you can hold the Shift key down, and click the first and last file in a group you want to upload to select all the files in between. You can also select multiple files by holding down the Ctrl clicking desired files. You can deselect files the same way.
Put Them Where You Want Them
Once you click Open, you are returned to the Upload Files page. Just above the Select more files link you will see a list of the files you are about to upload along with their sizes. Below the file selections you will see a Destination folder button. This allows you to select the Google Docs folder you want the files to save into. Check the button, navigate to the folder you want to save to, and select it. Click the Ok button, and then the Start Upload button. Your files will begin to upload. Once the transfer is complete you can click the Back to Google Docs link to return to your uploaded folders and files.
A Few Words to the Wise
There are some features in Microsoft Word 2007 that will not translate into the Google Docs folders. You will want to avoid using some of the newer features and try to keep your file size under a half megabyte (500KB) or so. The following is a list of file types and limitations identified by Google.
Note: Some features may not be fully supported when files are converted, such as footnotes, tables of contents, tracked changes and comments, embedded graphs, pivot tables, and slide animations.
Documents (up to 500KB of text)
- HTML files and plain text (.txt)
- Microsoft Word (.doc, .docx), Rich Text (.rtf), OpenDocument Text (.odt) and StarOffice (.sxw).
Presentations (up to 10MB)
- Microsoft PowerPoint (.ppt, .pps).
Spreadsheets (up to 1MB)
- Comma Separated Value (.csv).
- Microsoft Excel (.xls, .xlsx) files and OpenDocument Spreadsheet (.ods).
PDF Files (up to 10MB)