Moving Charts in Microsoft Excel 2007

Written by:  • Edited by: Tricia Goss
Updated May 26, 2009
• Related Guides: Microsoft | Excel | Excel Ribbon

By default, a newly created chart in Microsoft Excel 2007 is placed in the same worksheet as the data used to create it. In this article, we’ll show how to move that chart to a different worksheet, either a pre-existing one or a brand new one created especially for that object.

Placement of Charts in Microsoft Excel 2007

When you create a new chart in Microsoft Excel 2007, the object appears in the same worksheet as your original data selection. If you want to move the chart to a different location in that same sheet, you can do so by clicking on the item and dragging it to the new spot. However, if you want to move the chart to a completely different worksheet, either a pre-existing one or a new one entirely, you’ll have to take a different approach.

How to Move a Chart

Step 1: Select the chart that you want to move. Open the Design tab under Chart Tools on the Excel ribbon. (Click the image below for a larger view.)

Design Tab in Chart Tools
click to enlarge

Step 2: Click on the Move Chart button.

Move Chart
click to enlarge

Step 3: In the Move Chart window that appears, you will have two options. You can either move the chart to an existing spreadsheet listed in the dropdown box located next to Object in, or you can create an entirely new worksheet by choosing the New Sheet option.

Chart Placement Options
click to enlarge

If you choose to move the chart to an existing spreadsheet, it will maintain the same size as it has in the current sheet. However, if you choose to create a new worksheet to place the object in, the chart will take up the full worksheet. This latter option is usually the best selection if you want to display the chart in a slide or as some other major exhibit in another Microsoft Office application.

Step 4: Click OK to continue. The chart will now appear in the designated worksheet. In this example, we picked the New Sheet option in Step 3, and the results are shown in the screenshot below.

Chart in New Worksheet
click to enlarge

Tip: If you pick the option to move the chart to a new worksheet, the chart will be resized to fit the visible space in that sheet. As a result, some of your formatting, such as font size, may no longer have the desired visual effect you were trying to achieve. You can modify the formatting in this “full screen” sheet in the same manner you would any other worksheet. Select the chart and the tabs under Chart Tools will appear in the Excel ribbon, ready for use.

For more tips and tricks, be sure to browse through the other Microsoft Excel tutorials found here on Bright Hub's Windows Channel.


Comments

Showing all 5 comments
 
Mark K Oct 26, 2011 4:47 AM
RE: Moving Charts in Microsoft Excel 2007
I figured out the problem raised in my previous post. Apparently, I had to install a printer to get the new sheet to default to a standard page size, instead of the mini-view that is apparently the default. I don't know if there's another work-around, but this seems to work. In my humble opinion, the pre-requisite of installing a printer to ensure the chart is not re-sized to Sesame Street proportions is pretty lame.
Mark K Oct 26, 2011 4:08 AM
RE: Moving Charts in Microsoft Excel 2007
After a recent reinstall, my Excel 2007 has begun displaying the moved chart in the new sheet with dimensions of roughly 4.5" by 6.25."  As a result, the fonts become massive, as do the data points on the trendlines, and even if I use the smallest fonts (8 point) the letters are still enormous.  I can see no way to tell Excel I'd like it to default to oh, I dunno, standard paper size for the new sheet... very nice, Microsoft.  At this point moving a chart to a new sheet thus renders it virtually unreadable and the feature is useless.
Troy Dec 30, 2010 1:28 PM
now how do i copy it to a new file?
so that the original is kept in tact and all the data is not dependent on another file.
rousdee Nov 11, 2010 6:52 AM
RE: Moving Charts in Microsoft Excel 2007
could you please clarify how will i get access on chart tools, i am unable to to that. thanks in advance.
Montague Lord Jun 13, 2010 10:04 PM
moving chart to another workbook
It works for moving charts across the same workbook, but how do I move a chart to another workbook? Thanks, Montague
 
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