Example of a Simple HTML Email Sig Template: Creating Signatures for Your Email Client

Example of a Simple HTML Email Sig Template: Creating Signatures for Your Email Client
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Why Use an Email Signature?

Email applications can be used to display more than just the message you’re sending – you can take advantage of advanced functions to automatically insert a signature into all of your emails, a very useful means of providing information about who you are and what you do.

Such signatures can be entered in different ways, depending upon the email software. For instance some email sigs will be limited to plain text, while others can be enhanced with links and color thanks to the use of HTML. It is a simple task to set up a plain text email signature in Outlook, for instance, but the best results require and HTML signature.

Including an email signature with HTML is an effective way of communicating your contact information and in the right circumstances can lead to considerable personal benefits.

Building an Email Signature

Before getting to work with building an email signature in HTML, you need to have a think about the information you want to include.

This might be:

  • Name
  • Position or role
  • Organization
  • Telephone number
  • URL
  • Alternative contact methods (instant messaging, etc)

You should also give some thought to color. By taking advantage of a HTML email signature, you can use color and select different fonts and styles. These can be used to great effect to either make you stand-out, reflect your organization’s recognized colors, or both.

There are also ways to include an image of perhaps a company logo or a band of color to finish off your HTML email signature.

A Simple HTML Email Signature Template

There are different ways of creating an email signature. You might create it in Microsoft Word and save the file as HTML before setting it up as your favored signature in your email client, or you might create it from scratch in a text editor.

A simple HTML email signature template might be:

Best Regards

Your Name

Your Position

Organization Name

Telephone

Which would end up looking something like this:

Best Regards

Christian Cawley

Writer

Bright Hub

01234 567890

This is of course just a basic template, ignoring all of the mark-up stylings that can be used with HTML. A better styled and professional looking example can be found in the image on the right.

Create a Styled HTML Email Signature Template

To improve on the signature above, you can take advantage of traditional HTML markup or the