A Review of eGroupWare

Written by:  • Edited by: Marlene Gundlach
Updated Mar 14, 2010
• Related Guides: Microsoft | Project Managers | Open Source
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This article discusses and reviews the project management software program, eGroupWare (an open source, web-based, free, full-service software.

eGroupware Overview

EGroupWare is a free open source software intended to help project managers manage projects. This program is intended to assist the users in managing schedules, contacts, email, tasks, and files. The program also allows for users to collaborate on issues management and to store documents on the server. The program is great for companies requiring light project management features. One of the more unique features of eGroupWare is that it is compatible with a PDA.

Installation and Setup
Rating Average

The installation of eGroupWare as a free utility is not as straightforward as one might hope. You must download several .zip files and unzip them. Detailed instructions for the safe and professional installation can be found in the checklist provided by the company. It will take approximately eight hours. An alternative to this installation is purchasing a managed package subscription for between $39 and $132 per month through Stylite. With this second option, the database is preconfigured and the company will set up the program for you.

Ease of Use
Rating Average

The makers of eGroupWare publish a manual for the convenience of users. The manual is relatively short, signifying the ease of use for this program. If you can use Microsoft Outlook, you can easily use eGroupWare. The program functions much like its proprietary cousin, except there are powerful plug-ins that can be utilized with the program.

Performance and Features
Rating Good

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While on the surface, eGroupWare looks a lot like Outlook, in a lot of ways it is very different. The program, naturally has an address book, calendar, mail-client, and "infoLog". The infoLog provides the abiilty to track to-do's, notes, and phone conversations. But, the program also includes a project manager featuring Gantt chart capabilities that integrates seamlessly with the rest of the program, resource manager, file manager, web site manager, timesheet, issues tracker, wiki, knowledge base, workflow engine, and even a fully functio
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nal news manager. In this effect, the program is a one stop shop for all of your project management, time management, and resource organization needs. Because the program is easy to use and intuitive to learn, it provides a highly competitive edge when compared to the full Microsoft Suite. Looking for that special file you need to approve? Look no further, it is safely stored in eGroupWare's file manager.

The main advantages of having such a program available is the ability to do it all in one spot. When project managers can sort their email and assign tasks with email, their productivity rate goes up. Many of the features have synchronization capabilities with Kontact, Evolution, Outlook, Thunderbird, iCal and your PDA.

Price to Value
Rating Good

EGroupware is a good value considering everything is combined in one space, and that if you choose to take the time to install and set up the program yourself it is free. For a program that has the capabilities of Outlook, Project, and more you can't get better value. However, because you must purchase a subscription in order to have the convenience of an easy installation, I cannot rate the price to value category higher.

Overall Impressions
Rating Average

This program is an outstanding option for small businesses and start ups. It is also a great option for any company that needs project management and collaboration software but that does not have the capital to purchase some of the more expensive suites that are available. The best part of this application is that it will synchronize with your PDA and with Outlook, but that it also is an all-in-one project management suite.


Comment

Showing all 1 comments
 
Pewit Oct 18, 2010 6:53 AM
Where is the discussion forum?
eGroupware would seem to have everything - except there's no integrated discussion forum for structured communication within organisations.

Most people already get enough email.
 
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