Planning the very first project can present undue worry and stress. While some projects fail due to lack of project management knowledge and expertise, it is frequently issues with soft skills and lack of confidence in our (or our team’s) ability to successfully perform that is the culprit. Hence, projects are begun with fear of failure in mind.
Self-trust is one of the most important characteristics a Project Manager can attain to help ensure project success. The 10 tips for planning your first project in this two-part article series will help you to take a deep breath, relax and get focused as it sheds some light on preparing to successfully plan and manage your first project.
1. Develop the right mindset.
Approaching a project with the proper mindset is a significant part of the effort. Begin with an attitude of gratitude and success. Be grateful for the opportunity to manage your project and team. Value yourself, your team and the contributions each contributor can and will make. Believe, and convey your belief, that project success is your attainable goal.
2. You don’t know it all.
That’s right! Not only do you not know it all, but you don’t have to know it all. You are not perfect, nor are you expected to be perfect. Frankly, the more transparent you are about understanding and accepting these truths, the better example you are setting for your team, and the better they will perform without anticipating condemnation for being imperfect. Although this type if insight is not typically communicated when reading about project planning importance, it is essential.
3. You can’t do it all.
Delegate! You are not alone. You have a team (or at least access to other resources) that will work with or help you to accomplish your goal. Don’t hesitate to reach out to others for assistance. It is in the best interest of the project to proactively seek help or support rather than to allow fear or pride to cause you to mislead the project right into doom and failure. Asking for help shows regard for your project and your team.
4. Don’t re-invent the wheel.
More than likely what you need to do has previously been done by someone else, at least in some capacity. Innovation and creativity are great, but unless necessary and for time’s sake, it is wise to consider the plethora of information and support available to you and your team. You will likely learn something new and discover different or more effective ways of accomplishing tasks. This may also allow for time savings needed as the project progresses, particularly should unanticipated delays arise.
5. Communicate!
I can’t express how important it is to develop a sound and effective communications process that welcomes input and contributions from all the project constituents, including the project manager, upper management, stakeholders, customers and team members. Don’t allow anyone or anything to hinder sharing or conveying pertinent information. If all else fails, call or pay a visit to someone with whom communication is needed, even if this is not a pre-established communication mechanism. Doing something is better than doing absolutely nothing.
This article series presents an atypical approach in the concepts of project planning, but you are sure to reap benefits by giving the 10 tips for planning your first project thought and application. Be sure to read Part 2 for the remaining five of my 10 tips to help you plan your first project.