A Sample Template of a General Layoff Notice Letter
In the case that a layoff is imminent, this is a sample template of a legally acceptable general notice of layoff letter, for your use:
To: Affected Employees
From: Human Resources Department
Date: [Date Letter Provided to Employees]
RE: General Notice of Layoff
In accordance with the requirements of Civil Service Rule 17.10 (a)1, this written notice is hereby given of impending layoffs to be implemented by our department as a result of (lack of work), (office or department closure), (position elimination), which will affect your current assignment.
This layoff is scheduled to occur on DATE as per the instruction of our company leadership. You are to report to work on that date to receive a final termination letter, employment support services, and to complete a termination and benefits review with a representative of the human resources department.
We will notify the proper state unemployment agency on this date concerning this layoff event. You are encouraged to contact the unemployment agency for your district upon receipt of your final letter of termination to determine your eligibility for post employment benefits. In addition, you will receive a COBRA notice within 10 days of the date of your termination and we encourage you to review this carefully to determine your choice in continued health benefits.
Any questions regarding this layoff notice should be directed to NAME OF TERMINATION REPRESENTATIVE IN HR by telephone to (555) 555 – 1234 during the hours of 9 AM to 5 PM Monday through Friday.
Human Resources Director