Employee Attendance Record
A time sheet is a form of an attendance record with more detail, such as the times an employee clocks in and out of work. If you don't need that type of detail or you don't have enough employees to warrant the purchase of an automated system, then use a manual form. Click the link to download the free printable employee attendance form from the Human Resource's Media Gallery of Bright Hub. Although the components of the form are fairly self-explanatory, the requirements for completing the form should always be explained to the users.
Following is a sample policy that can be modified and provided to employees and managers that use the form.
A record of employee attendance is required as part of your employment with our company. A monthly form has been developed for you to document attendance. Each month begin recording attendance in the row for "Week 1" on the appropriate day. For example, it the first day of the month falls on a Wednesday, then leave "Monday" and "Tuesday" blank on the line for "Week 1" and begin recording attendance in the box for "Wednesday." Place the appropriate code from the list provided. Update the form each day.
When you are out of the office with an absence, update the form with the reason for your absence using the codes provided. Do not provide detailed reasons for personal absences on this form. If you feel that a code does not describe your situation, check with your manager regarding what code to use.
At the end of the month, sign the form and submit it to your manager. Make a copy of the form for your records if desired.
The manager will review the Attendance Record for accuracy and sign the bottom of the form prior to submitting it to the payroll area. If there is a discrepancy on the form, the manager will review it with you and obtain agreement for any changes needed. The employee will initial any changes that are made to the record.