The Complex Offer Letter
Even offers of employment letters that are more complex should not include a contract. Again, in our Media Gallery you’ll find a free sample of job offer letter that is more complex and includes information not found in the simple offer letter.
In a more complex job offer letter, you will start it much the same as the simple letter in which you immediately tell the candidate he has been chosen for the job after his recent interview.
Salary structures should also be included and, in this case, usually the prospective employee falls into an exempt classification status.
Next, your letter should state department or location of employment, a more detailed list of responsibilities, and supervisory expectations.
Because executive-level employees may be comparing which job to accept, you should include in detail all the benefits you plan on offering including any signing bonus or bonus structure.
It’s best to ask the person to make an appointment with your HR manager (give a contact name) to formally accept the job offer but do offer a time limit as some job offer letters are ignored.
Make sure you also include an “at will" clause in this type of letter as well and tell the recipient you look forward to having the employee come aboard.