The Not So Technology HR Department
Believe it or not, many small to mid-sized HR departments still don’t have a library of online resources to pull from or HR forms on the company network. They usually rely on making copies of all the documents needed for new hires as needed. This can include handbooks, W-4 and I-9 forms and job applications, benefit enrollment forms, and any other documents the new hire needs to complete. This can also include other HR forms such as employee warnings and termination documents.
If you don’t have all these forms on your network, step up lost time by dedicating time each month to ensure you have plenty of new hire packets handy, which contain all the forms, instead of chasing around the office looking for everything you need when it’s new hire orientation day. In the meantime, you can also divvy up the forms and documents and scan or recreate them so you can upload them to your network for even faster access in the future.
Having new hire packets ready when needed can save lots of time and time is everything when it comes to productivity.
In his BNET article, Jeff Haden suggests creating an “esteem incentive," which is a great idea for the not so techno HR office and it doesn’t cost a dime. Place one person in charge of placing all the new hire documents on the network and “reward" them by presenting the achievement to the HR manager or upper management.