Convincing the HR Department
Before we delve into writing a new hire justification, first you need to gather some information to convince the HR department or owner of the business you do indeed need more help.
Productivity Analysis – Prepare an analysis showing how the department will improve on productivity with another person working alongside the team. Include items like savings on overtime expenditures compared to an hourly wage new hire and what the company will gain with increased output from your department. This should be the largest part of your research before writing the new hire justification. Even if the justification is to replace a terminated employee, you must convince the granting party you need the new employee to continue offering the high output level your department strives for.
Ask Your Staff – Get feedback from your current staff on what key areas are the most difficult to complete on time and why.
List Duties – Offer up the set of duties the new hire will be responsible for and explain why these duties aren’t being completed on time via the feedback you obtained from your current staff.
Wage – List the wage you wish to start the new hire and include any benefits or other expenses included if the even the new hire justification is granted. Make sure you include whether the new hire will be part or full-time.
Dates – Include the date you wish to not only bring the new hire on board but also a date you’d like to start advertising the position or posting the opening internally within the company’s job bank.
Department Approval – Make sure you offer up a space for the granting party to acknowledge and approve the new hire.