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Review of HiTask: Online Time Management Tool & Task Manager

written by: Mary Rajotte•edited by: Michele McDonough•updated: 9/14/2010

HiTask allows you to track time and manage your to-do list with an intuitive and easy-to-use tool that will save you time and a lot of frustration.

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    Time Management Capabilities of HiTask

    hitask ss Time management software may be old hat to many people, but often it is difficult to understand or simply too complicated for simple tasks.

    HiTask is a free online time management tool that allows you to track your own personal to-do list or to manage team projects in a fun, user-friendly environment.

    hitask myview The HiTask Dashboard provides an at-a-glance view of all tasks, events, notes, projects and team members created.

    hiask calendar A calendar on the left-hand sidebar provides a quick way to see upcoming events and makes it easy to reschedule events to different times and days in the agenda view below.

    Items can be viewed from the dashboard in the My View panel and can be sorted alphabetically, by priority, by last modified item or by start date.

    myviewsort 

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    HiTask Account Types

    HiTask offers three different account types with varying features to suit the needs of individuals and businesses alike.

    Free

    • Fees: None
    • Account: Individual
    • # of Projects: 10
    • Collaboration: can assign tasks to team members and receive them back
    • Support & Security: Basic

    Premium:

    • Fees: $4/month
    • Account: Individual
    • # of Projects: Unlimited
    • Collaboration: can assign tasks to team members and receive them back
    • Support: 24-hrs.
    • Security: Full SSL Encryption to keep information safe

    Business:

    • Fees: $15/month
    • Account: Multiple sub-accounts for team members
    • # of Projects: Unlimited
    • Collaboration: shares tasks and projects with all team members
    • Support: 24-hrs.
    • Security: Full SSL Encryption to keep information safe

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    Features

    HiTask offers a set of features that are both useful and easy to implement:

    • Categories: create tasks in 3 categories – task, note or event
    • Timer: record time spent on tasks
    • Reports: run Progress Reports (progress and completion status for all tasks); Time Reports (how much time is spent on tasks per day)
    • Export: tasks can be exported to iCal, Google Calendar, RSS, CSV to import tasks into Excel, OpenOffice, Numbers, or to Print (as displayed, everything or the day's items)
    • Tags: tag tasks with keywords for easier searching (ex. Location, priority, difficulty, etc.)
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    Ease of Use

    HiTask is extremely user-friendly. One can sign up for a free account and begin tracking their tasks immediately. Organizing tasks and events is as easy as dragging and dropping items onto your calendar, into projects or to team members.

    Here are a few ways to organize your tasks.

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    Managing Events

    To adjust length of an event on your calendar:

    Step 1: Locate event, click and hold mouse down.

    Step 2: Drag border of event to desired time.

    hitask adjusttime1 hitask adjusttime2 

    To change the time of an event:

    Step 1: Click on date block in Calendar.

    Step 2: Drag entire event to new time slot on Calendar.

    hitask movetime1 hitask movetime2 

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    The HiTask Timer

    The addition of the new Timer feature makes it great for freelancers who need to track time spent on projects and who rely upon that data to bill clients.

    To use the timer:

    Step 1: Click the task you would like to time.

    timer1 Step 2: Click "Start timer."

    timer2 

    The time clock will pop up and the flashing colon indicates the timer is counting.

    timer3 

    Step 4: Click the pause, stop or complete button to stop the timer.

    timer4 

    Step 4: Save your task. To view all logged time, click "Details" under time spent area to view.

    timer5 

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    Project Management

    Although tasks are limited with free accounts, one can still use HiTask to manage their projects.

    • Step 1: Create your project and its sub-tasks.
    • Option A: Archive the project (click "Remove" then "Archive") then go to Archive, expand the Project in your Archive and select "Restore copy."
    • Option B: Instead of Archiving, Duplicate Project.

    Creating a Project Adding Tasks Duplicating a Project

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    Final Thoughts

    If you are looking for an easy-to-use time management system, HiTask offers a free service to organize your tasks, events, notes and projects.

    With three levels of accounts and features that can be found in more advanced project management tools, HiTask allows individuals and businesses alike to manage their to-do lists and become more productive and efficient, all in an online tool.

Time Management For The Home Office

Keeping up with one's to-do list can be a struggle, but these time management strategies for the home office will help to keep you on track and improve your productivity.
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