Preparing for the Meeting
I recently attended a web conference where the company used InterCall WebEx and it started with an invitation email. Check the tie you are given, my meeting was in a different time zone and was careful to check what that meant for my time zone. The email listed the time and date of the conference, and included the link that I needed to follow to sign up for the meeting. By clicking on the link, I then used the meeting number that I was given to pre-register. The initial email also included the phone number that I needed to call the day of the meeting, along with a Conference Identification Number (CID) that I would need to enter using the phone's touch pad. It was recommended that you follow the email link immediately upon receiving the invitation so that you have the opportunity to troubleshoot any problems before the initial meeting. When I did this, I found that I could not log in properly using Safari. I instead had to use Firefox to log in and attend the conference. Because I logged in ahead of time, I avoided discovering this issue the day of the meeting, which could have caused me to be late to the meeting. Not a good thing when meeting with a client about a new job assignment!
When preparing for your InterCall WebEx conference, be sure that you have all of your materials ready. Have a notebook ready to take notes, pen or pencil, and your drink of choice. Make sure family and friends know that, even though you are at home, you are in an important meeting. This will discourage neighbors from dropping by or phone calls from coming in. This is always a challenge when you work at home; you need to get those around you to realize that you are indeed working set hours.
It can be difficult to focus on a lengthy meeting when you are working at home. I find that it is better to get dressed...shoes and everything! If you are lounging in your pj's or sweatpants, you wlll feel less business-like. Take it seriously and you will get more out of the meeting. If you are using a set-up like Skype where there is video involved, you will definitely want to be sure you are dressed appropriately. Or, be sure you turn off the camera setting. In Skype, you can go into preferences and deselect "Enable Skype Video."
Prepare for a meeting in your home office just as you would if you were flying across the country for a face-to-face meeting. Think about what you will need ahead of time, and do all of your troubleshooting on the computer days before the meeting is to be held. These tips will lead to a successful meeting and will ensure you demonstrate a professional image to your co-workers.