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Complete Tasks in Outlook 2007

written by: Meryl K Evans•edited by: Ronda Bowen•updated: 7/5/2011

Feel that great sense of accomplishment by completing tasks.

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    Complete a Task

    Checking off a task as completed or no longer needing a follow up feels wonderful. Once marked completed, the task no longer appears as an active task in Outlook. You can mark a task as complete in any of the following three ways:

    1. Click the flag icon next to the item in the To-Do Bar, Tasks or Daily Task List in Calendar.
    2. Right-click the task and select "Mark Complete" from the shortcut menu.
    3. Double-click the task and enter 100 in the "% Complete" box.

    To mark e-mail messages marked with the follow up flag as complete, you can open the e-mail and click, "Mark Complete."

    Celebrate completing the task! You deserve it.

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    Delete a Task

    In some instances, you don't need to do the task at all. Rather than making a record of completing a deleted or canceled task by checking it off, delete it. Right-click the task and click "Delete."

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    Recover or Restore a Task

    Typically, it's not possible to restore a task unless Outlook is on Exchange or comes with Business Contact Manager. In Business Contact Manager, you can find deleted tasks in Deleted Items under Business Contact Manager in the Navigation Pane.

    Business Contact Manager comes as part of Microsoft Office Small Business 2007, Office Professional 2007, Office Ultimate 2007 and Office Enterprise 2007 editions. It provides small businesses with features to manage client relationships, opportunities and projects.

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    Print Tasks

    You can print a list of tasks or individual tasks, if you need to or else save some trees. The list of tasks prints the task, due date, folder location and flag column. Printing an individual task not only includes the same information in a printed list, but also contains the status, percent complete, total and actual work, owner and categories.

    To print an individual task, right-click the task and select "Print." For printing a list of tasks, take the following steps:

    1. Open Tasks.
    2. Select "Print" from the "File" menu.
    3. Select "Table Style" or "Memo Style." To see how each style looks, click "Preview" from the "Print" window.

    You can select specific tasks to print instead of printing the whole list or a single task. Hold the Ctrl key while clicking the tasks you wish to select. Then select "Print" from the "File" menu and select "Only selected rows" under "Print Range."

    Tip: To select a group of Tasks, click the first task. Hold the Shift key and then click the last task. Outlook highlights all the tasks between the first and last tasks. This and using the Ctrl key to select specific items work for many lists including contacts, appointments, e-mails and notes.