Read, Reply and Create Emails in Outlook 2007

As soon as you open Outlook, the inbox appears. Whether you see new e-mail messages depends on how you have your "Send/Receive" options set. Click "Send/Receive" to download your e-mail messages.

The list of e-mail messages appear in the Content Pane, located between the Navigation Pane and the Reading Pane. Click a message from the Content Pane to preview the message in the Reading Pane.

In past versions of Outlook, experts recommended keeping the Reading Pane turned off. This avoids activating malicious scripts or attachments. In Outlook 2007, you can safely read the contents of

an e-mail message in the Reading Pane because they're not activated in this pane.

Would you rather preview the first three lines of an e-mail message and save space by turning off the Reading Pane? First, turn on the three-line preview by selecting "AutoPreview" from the "View" menu.

Close the Reading Pane:

1. Select "Reading Pane" from the "View" menu.
2. Choose "Off."

Do you prefer to preview the contents of an e-mail message below the Inbox rather than to the right side? Instead of choosing "Off" in step two, select "Bottom."

The reply to, reply to all and forward an e-mail message operations remain similar to what is standard practice. Select the e-mail message you want to respond to or forward on, and then do one of the following based on whether you want to Reply to the sender, Reply to All or Forward.

• To Reply to the sender of the e-mail message, click "Reply."
• To Reply to All of the e-mail addresses included in the selected e-mail message, click "Reply to All."
• To Forward the selected e-mail message contains a few extra steps:

• 1. Click "Forward."
  2. Enter the recipient names into the To and Cc boxes as needed. Separate names with a comma (,) or semicolon (;). This can be the e-mail addresses or the names as they appear in your contacts. You can also click the To or Cc button to select names from the Contact list.
  3. Enter the body of the message as needed, and click "Send."

Are you trying to find Bcc? It doesn't appear in the e-mail message window by default. You can find it in the "Select Names: Contacts" window when clicking the "To..." or "Cc..." button.

In case you want to know, Bcc stands for "blind carbon copy." Recipients of the e-mail can't see any of the names appearing in the Bcc box. Even those listed in the Bcc box won't see each other's names.

If you want the Bcc box to appear in every message, do the following from within a message:

1. Select the "Options" tab.

2. Click "Show Bcc" located in the Fields group.

The Bcc box appears in the current and future e-mail messages.

Forward multiple e-mail messages in one e-mail:

1. Select the first message.
2. Hold Ctrl.
3. Select each message you want to include.
4. Click "Forward."

All selected messages will appear in the new e-mail message as attachments.

You probably create new e-mail messages more often than replying or forwarding a message.

Steps to create a new e-mail message:

1. Click the middle of the "New" button from the Standard toolbar. If you click the arrow
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   next to "New," Outlook presents a list of options.
2. Enter the recipient e-mail addresses or names into the To and Cc boxes as needed.
3. Enter the topic of the e-mail in the Subject box.
4. Type the message.
5. Click "Send."

Shortcut: Create a new E-mail message by selecting Ctrl+Shift+M.