Easy Exchange of Information: One benefit is being able to send out files to multiple people or to send multiple files to one person. One way to achieve this is through PDF documents. PDF stands for portable document format and that is exactly what it is--a portable document that you can send to anyone as long as they have a PDF reader, such as Adobe Reader. PDFs make it easy to send a file to someone who may not be using the same office software (such as using the new Microsoft Office 2010 vs the 2003 version) or even someone using a different operating system (Windows vs Linux).
Ability to Telecommute: Another benefit for a paperless office system is that of the remote worker. Many employees these days use remote software to log in to the respective computers in order to work. Having a paperless office allows them to work on their files from home or anywhere in the world. For example, a member of the management team goes on a business trip, but will need to work on certain files while he is gone. A traditional office would probably see the manager take a load of files and folders along for the trip, which carries the risk that they could be lost along the way. Or perhaps an employee gets into an accident, but is unable to work for several weeks or even months.
With a paperless office, the management team member could log in to his desktop remotely to work on the files or log in to the remote access area, while the injured employee would be able to work from home by remoting into the company's online document storage system.
Less Clutter: With a paperless office, home office employees can reduce or eliminate the clutter that may be on or around their desk. Files and folders can easily be added to either online storage, such as keeping documents in a cloud environment, or on a home server.
Access to Everything: Technology is growing to the point where anything you need is easily accessed by either desktop, laptop, or even your smartphone. Out at a lunch meeting and need to know how much you have in the bank account? Waiting on a check? Many banking institutions, such as Chase, Wells Fargo, and Bank of America have smartphone applications that allow you to manage your account from your phone and even online websites so you can check balances and even send out checks. PayPal has a feature in which you can send and receive funds from either the website or your smartphone.
Instant Access: With the advent of email, you no longer have to wait for that phone call or letter in the mail; instead get a free email address from either Google, Yahoo, or Hotmail/Live and have people send you emails. This can also be done with bills, so you'll never be caught off guard when the electricity or your Internet bills are due.