Corporate Record-Keeping Tips
Consider these corporate record-keeping tips:
Search the Internet for "Corporate Kits." You can find these corporate kits in all prices and sizes. Each company can design your corporate kit based on your type of entity. Further, these books provide spaces for meeting minutes, resolutions, stock certificates, and other corporate records. These companies can also provide a corporate seal you can utilize for certain legal documents.
File your annual reports on time. Often, if they are late, it will cost your corporation money in late fees.
Scan a copy of all of your corporate records and save on a CD. This will enable you to email corporate records when asked and are useful for accountants, bankers, and franchisors if you are a franchised business.
Although some experts say corporate records such as tax returns only need to be kept for seven years, they should be kept indefinitely. This is where scanning can be helpful to lessen the space needed for the records.
Lastly, if you don't feel confident about creating or keeping your corporate records, you can find firms both on the Internet and local firms in your area that can create and keep all of your corporate records so you follow corporate record-keeping guidelines properly.