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Document Markup and Collaboration Software

written by: George Garza•edited by: Linda Richter•updated: 3/2/2011

Document markup is a process of interspersing information in a document about how to handle parts of the document. Document markup adds codes to a document to identify the structure of a document. Collaboration between the editor and the printer is often necessary to process the document correctly.

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    What is Document Markup?

    A markup language identifies areas of a document so that another user or application can do something with those pieces. It could be an instruction or suggesting a change or address content removal or modification. All document creation tools have a markup capability.

    .

    Document Markup 

    Example #2: Details on a document page showing Markups.

    MarkUp-View-Comments 

    For more information about document markup and collaboration software see TextFlow Word Processing Application - Document Collaboration Made Easy

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    eReview

    eReview is a single application that can access different formats stored across the enterprise. It enables collaboration through information sharing and quick and reliable access to original documents. It provides common review, markup, digital sharing, redact, and approval of documents keeping your digital IP private and secure.

    From a collaboration point of view, the single application allows developers and managers to view, markup, and print on a variety of files. It has a customizable feature to fit into different business processes.

    eReview 

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    ForReview for Windows

    This is a markup product for anyone involved in product, document, or engineering review processes. It allows users to streamline the development and review processes. This allows them to launch visual and simultaneous engineering processes and keep track of them. The process will reduce the time and costs involved. Some of the features include the capability to annotate drawings with a variety of geometric shapes like circles, curves, lines, rectangles, polygons, clouds, Post-it style note objects, WYSIWYG text, and raster pictures. Users can draw using multiple colors, line weights, line styles, fills, and end caps.

    ForReviewjpg 

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    PDF PenSuite Pro

    PenSuite Pro is a PDF and for every user of touchscreen Netbook, Tablet PC, interactive display or other writing device. Markups are easy; so are annotations and signing of PDF documents. Users can create and modify PDF forms. It has context aware, high-accuracy, handwriting-recognition features with full-screen writing. Markup abilities make collaboration easy for document operations.

    QSG Screen Markup 

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    DocuSign

    In an entirely different view of markup collaboration, the final touches to a document can be made with DocuSign. This application uses the markup concept to make document signing easy to use. It enables the possibility to do last-minute negotiation with DocuSign’s collaboration services. So, signers can make those last-minute minor changes, like modifying a new closing date or making a change in the delivery address. However, it will do so with the guarantee that the management operation for the document will make sure everyone signs or initials the changes, so there are no surprises. Here, the mark up is occurring at the end of the document series, not at the beginning.

    DocuSign 

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    Summary

    The idea of document markup naturally invites collaboration. The original document may be edited and suggestions or modifications may be offered. Other individuals reviewing the document can suggest other changes or make additions. This is the nature of collaboration, to take a document and tweak it or revise it to make it better. The software reviewed here does that and makes it easy to improve a document and collaborate among users.

    Additional information on collaboration tools is available at: Top 5 Examples of Telecommunication Collaboration Tools.

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    Sources

    What is a Markup?

    Image 1: Tools for Information Literacy

    Image 2: Center for Distance Education

    Licensed under creative commons

    eReview

    Source and Image: eReview:

    ForReview for Windows

    Image: ForReview Image

    ForReview For Windows

    PdfPensuite

    Resource and Image: PdfPenSuite

    DocuSign

    Image 1:DocuSign Product Platform

    DocuSign

    Other

    Watson, Dennis G. University of Florida. A Brief History of Document Markup at http://chnm.gmu.edu/digitalhistory/links/pdf/chapter3/3.19a.pdf.