Tips 6-10 for Business Video Conferencing
6. Not Arriving on Time - Whether you have set up the video conferencing or someone else, the most important thing is to show up on time. Make a point of showing up at least fifteen minutes before the meeting; if you know you're going to be late, notify the participants.
7. Not Thinking This is Another Meeting - The problem with the Internet sometimes is that people don't treat it the way they would anything else in real life. Despite the fact that you are miles away from the person on the other side of the screen, you are still involved in conducting a business meeting and your demeanor should reflect that.
8. Not Testing the Equipment - You're about to start the conference and then realize that the sound isn't working or the camera isn't working. Always make sure to test the equipment in advance before your meeting; along with testing your equipment, make sure to test it with those you will be meeting with. This ensures that you both know of any issues that may come up and gives you time to change equipment before the actual conference.
9. Not Speaking Clearly - When conferencing, it's best to make sure you're speaking clearly so that others will hear you. This saves time as you aren't repeating everything you say.
10. Not Making Introductions - This should be the first thing you do; while some members of your team may have met the members of the other company, it is still proper to make introductions in case there are people that do not know each other.
The best way to avoid the above situations is to be prepared; make sure to test the equipment both in your local office and with the business you are meeting with. It may be a good idea to have alternatives in case the equipment - though working in the days or weeks before - fails for some reason. There are a few different web solutions that you can try - Windows Messenger, Skype, and other software.
Along with these free versions, there are also solutions that are fee-based that your company may want to look into, in the case that the company begins to make more video conferencing calls in the future.
Image credit @ Skype.com