Selecting Participants and Sending out Background Information
In the early stages of brainstorming, you might find it helpful to send out background information to everyone involved, but as time marches on, you will want to narrow down your list and select participants. There are a few ways to do each.
When sending out background information, you can do so in a memo or through an email. If your company uses collaborative software, you can create a bulletin board posting that will be sent to everyone on the team. Sometimes you can get preliminary results this way. Other times, you may find that only a few people respond, or no one at all.
At this point, you will want to select participants for your brainstorming session. There are a few ways to do this. If you have a small to mid-sized team, you will probably want all members and stakeholders to be there. If you have a large team, however, this will not be possible. Instead, you should take a sample of your team members. For example, if you have an IT team, you may have a sampling of programmers and testers come to the brainstorming session. Alternatively, you can base your team selection on those who will be most likely to show up.