For Daily Productivity
Whether you work in an office or you are self employed, productivity is always a concern. Many people resort to using "to-do" lists, though work diary entries could be more beneficial. Work diary entries in this instance are similar to a to-do list, but rather than listing items in a block, a work diary entry in a fashion that blocks off specific amounts of time for specific tasks can be used.
Work diary entries can be created in a number of ways and should always be done in accordance with your work schedule.
Here are some sample work diary entries that can help you be more productive each day:
8:00 am - 8:30 am - Answering emails, telephone messages and updating status on social networking sites
8:30 am to 9:30 am - Preparation of briefs for 10:00 meeting
9:30 am to 10:00 am - Filing of documents used to prepare briefs
10:00 am to 11:00 am - Meeting on status of project
11:00 am to 11:30 am - Preparing meeting minutes and action items
11:30 am to 12:00 pm - Follow up phone calls on action items from meeting and email reports
12:00 pm to 12:30 pm - Lunch break
12:30 pm to 1:30 pm - Preparation of financial documents for project
1:30 pm to 2:00 pm - Meeting with financial expert to review financial projections on project
2:00 pm to 2:30 pm - Emailing financial projections to project team and follow up calls
2:30 pm to 3:00 pm - Review of incoming mail, answering emails, distribution of materials
3:00 pm to 3:30 pm - Research and write-up of material needed for new project
3:30 pm to 4:00 pm - Meeting with materials coordinator on new project needs
4:00 pm to 4:30 pm - Filing and replacement of all documents used for research
4:30 pm to 5:00 pm - Responding to emails, clearing desk, distributing in-box and out-box materials
As you can see, this provides a distinct structure to your day. Since the time is allocated in 30-minute to 60-minute blocks, there is often time allowed for other interruptions which are unplanned. This type of work diary entry can help keep you focused on the items that allow you to get all your projects under control.
Using a work diary in this manner may allow the most disorganized person to get a good understanding of where he needs to work on his time management skills. For some, this may be important during appraisals (or self appraisals) especially if time management is noted as a skill that needs development.
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