Microsoft Publisher 2007 makes it easy to create a standardized design that can be used for all your stationery. A business could produce invoices, quotes, and such, with a consistent design and company information. Once this information is stored in Microsoft Publisher 2007, then it will use the correct data in the appropriate places as called for by the document.
You can create a master page which contains elements that you want seen on each page of your publication. There can be multiple master pages in a document. For example, the first and last page might have one master design, and the inside pages would have their own design.
If you are producing labels, you can do a mail merge with your OUTLOOK contacts. You first design your label, and then select the contacts you want to produce labels for. You then have a further choice of printing one page of labels for one contact, or one page with one label per contact. Both these options are extremely useful. (Labels Print.jpg)
The mail merge and email merge are powerful features especially for businesses that need to send out various publications to their clients. They can be individualized for each client. So if the business was sending out say appointment cards, these cards could have a standard layout. But if you wanted to add the person’s name, or appointment time, then this is easily and automatically added for each person who is selected to receive this publication. The name and appointment time can be created in an excel file or publisher file that can be then merged into the publication.
If you have product lists, there is also a Catalog merge. I did not try this part of the product but it looked similar in power and method to the mail merge.
There is a design gallery from which you can select a number of different design objects such as boxes, borders, calendars, and logos. Any of these objects can be added to your own design and modified to suit. (Design Gallery.jpg)
The Design Checker can be run to pinpoint possible flaws in your design. These flaws could be a line of spaces, or text that overflows a box. It will also check for flaws in a design that is intended to be emailed or a design that is to be taken to a commercial printer. If the design is for a web site, there is another design check for that. (Design Checker.jpg)
The finished design can be saved as a .pdf or .xps file. This is especially useful if you need to email the finished design or take it to a print shop for commercial printing. This option, though, has to be added to Microsoft Publisher 2007 as an OFFICE 2007 add-in.
The Colors dialog box now has a PANTONE® tab, so it is easy to get exactly the right color. Plus, when your publication is printed by a commercial printer, the colors will be the same colors that you selected.
The email and mail merge are powerful features and there is a video in the help section that makes it look very easy to use. When it came to it though, it wasn’t so easy, and it took me a number of tries to achieve it. You can merge data from different sources; Outlook Contacts, a file previously set up with publisher, or an EXCEL file. This feature is great if you want to do mass mailings with a personalized touch.