Begin the Merge
Once your data and publication are ready, you can dive right into the merge.
Go to the Mailings tab of the ribbon and click on Mail Merge in the Start group.
Select Step by Step Mail Merge Wizard. The Wizard opens in the left pane of the window.
Under Create Recipient List, choose on of the following options:
Use an Existing List. Select this option if your data is in the form of an Excel worksheet, a Word table or an Access table.
Select from Outlook Contacts. Select this option if your recipients' information is available in your Microsoft Outlook Contacts folder.
Type a New List. Choose the final option if you have no data source and want to create one as you go.
If you selected the first option for your recipient list, navigate to your data source and click Open.
Select the table or worksheet you want to use and click OK.
Select any other options you want to use and click OK.
If you selected the second option, choose the Outlook Contacts folder containing your merge recipients and click OK. Select any other options you want to use and click OK.
If you chose the third option, type in each recipient's information. Click OK when you are finished. Click Save and then click OK.
Click Next to prepare your publication.