Complete Your Mail Merge
What you are looking at is only the first page of name badges. It is not until you go to the next step, “Complete the merge" that all of your names will appear in the labels. Before this happens, you have a chance to make changes by going through and reviewing each recipient. This might be helpful to do to make sure a name is not misspelled or too long for the space allowed and gives you a chance to edit it before printing it and ruining a sheet of labels.
The next step is completing the mail merge, which will give you labels for everyone on your list. Again, you will have a chance to preview all of the labels and be able to edit them individually in order to make them appear as you want. For example, for long names you may want to change the font size for that individual label or use an initial for the middle name, etc.
If everything looks good, either save it for another day or hit print. After the name badges have been printed tear them apart at the perforations or cut them to the correct size with a paper cutter and insert them into the sleeves.
If, after you have printed your list, you find you need to add more names or make corrections, you can always edit the existing labels and change the names to the ones you need and choose “current page" in the printer selection to keep from printing the entire batch again. However, if you only need one out of a page of eight labels it will print an entire page, including the rest of the names on that page. To keep from ruining the entire page of labels you might consider temporarily deleting all of the other names (but not saving your changes) in order to use that sheet of labels (minus the one you used) again.
Using this method is one of the easiest ways I know of to make your own professional name badges. Making use of the name badge templates in Word and the use of reusable plastic sleeves gives a very standardized professional look to your badges. A much better alternative, I think, to the old magic marker and generic sticky labels, that are used once and then tossed!
If there is any part of this tutorial you have questions about, please let me know in the comments below and I will get back to you.