Preparing Travel Arrangements
One of the first things to consider for both the photographer and the couple is how they would like the pictures to be stored. For film cameras, there is a greater risk of the film being damaged during the X-Ray scan at the Airport, then losing those same pictures stored on a hard drive.
Using a digital camera allows for getting the perfect shot without using rolls of film that could end up costing a lot of money. Another advantage of using digital equipment is being able to transfer the photos to a hard drive from the memory card to have multiple places of storage in case any piece of equipment gets lost.
Photographers need to bear in mind the additional costs associated with travelling. Generally speaking a photographer should make arrangements with the couple to organize all travel tickets and boarding passes needed, and include this in the total cost of the shoot. The photographer must plan along with the couple the accommodation arrangements, and if the photographer's room will be included in any hotel package the couple chose when picking their resort. Any additional costs such as extra baggage, car rental, and food should all be included in the price charged to the couple.
Before leaving to travel to the destination, the entire itinerary should be agreed upon. This should include the number of hours per day for shooting, if a photographer will be on call 24/7, and what venues the photos will be taken at for the rehearsal, wedding preparations, wedding, and reception.