5. Hosting the Event
When the date of the fundraiser finally arrives, it is important that you stick to your plan. Unless it is a necessity, do not stray from the plan. For example, if you sold 120 tickets, but 130 people showed up, and the venue only holds 125, do not bend just to make extra money. Not only can you find yourself in trouble with the fire department if you're limited in size, but the event will not be as enjoyable to people.
Make sure to designate someone as a greeter at the event. This makes each guest feel special, and if your event involves an auction or pledge, then the guests will be more likely to donate to the charity if they are happy. Be sure to monitor the event and make sure it gets off without a hitch.
When collecting the money raised, be sure to take names and addresses. One way you can do this is by creating a guestbook; another way you can do it is through purchasing a receipt book so that attendees can also have a record of their charitable donations for disaster relief. Be sure someone trustworthy is in charge of tracking the money raised.
Finally, during the event, you'll want to remind individuals of your fundraising goals, where the money will be going, and how that money will be used to help the region impacted by the disaster to rebuild.
To learn how to ensure funds go where they need to and how to follow up after your event, please continue reading on page 4.