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Website Creation and Editing Made Easy With Web Content Management Systems

written by: Om Thoke•edited by: Ronda Bowen•updated: 8/5/2010

Ever Wonder how to manage your website without any technical know-how? Or maybe you need help sorting and organize your website and you're just not clear as to how to edit and give a good structure to it? Well then Web Content Management Systems are precisely what you are looking for.

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    What are Web Content Management Systems?

    For those "newbies" to the web development field who are looking to write text in the net arena, seek help to sort and organize it, and are not yet clear as to how to edit and give a good structure to it, WCMS are the way to go. The web content managements systems mainly deal with creation and management of content over HTML, without really requiring you to know any HTML tags. It provides end-to-end services for content creation, content editing, content control and other related activities. The Web content managements systems are popularly known as WCMS for short.

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    What are Web content management systems all about?

    Web content management systems deal mainly in organizing and structuring Digital and electronic text. It manages and controls humpty loads of HTML documents and other Web content. The main advantage of web content management systems is that even a person who knows nothing about programming and mark-up languages will be in a position to present his/her views clearly and legibly.

    What make web content management systems more advantageous are the various capabilities that they provide. These include use of templates, a very simple GUI based editing tool, many different plug-ins that they provide, regular updates including version improvements, managing content more easily and much more. Online processing, Offline processing and Hybrid Systems are the types of web content management systems currently available.

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    The WYSIWYG Editor – Don’t struggle with the html <img> tags anymore

    Just as you get into the process of discovering web content management system inside and out, what will probably strike you first will be the WYSIWYG. Any user proficient with the internet would know what it means. In case you are new to all this, WYSIWYG simply stands for What You See Is What You Get. It literally means that the interface is as simple as the one that you come across in your daily life when using Microsoft Word or other simple point and click applications.

    While you need to place html image tags to place an image on your website, the WYSIWYG editors allow you to simply upload your images and other media objects just as you attach something to your email.

    You don’t need to do anything to set-up these WYSIWYG editors, as they’re available by default on most of the WCMS programs on the market, while some WCMS apps offer add-on editors with extra functionality over the standard WYSIWYG editors that are included with the program.

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    Archive the unwanted stuff

    How many times have you found it difficult trying to hide the pop up notification which says “space not sufficient”? Well, it’s time to bid good-bye to those irritating pop-ups, as a web content management system doesn't just help out in formatting, but also in archiving details. It provides the facility of document archiving integration helping you to archive and retrieve web content automatically leaving you with free time, which you would have otherwise spent managing them manually.

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    Tune it up for user-specific perspective with Personalization

    Personalization is the next advantage that you will encounter using a Web Content Management System. It not only helps to change the presence depending on the user, but also gives the facility to present your content in many different languages helping you to attract the local audience.

    For instance if you are want to run different versions of the same site in different languages, CMS programs such as Wordpress can help. You can simply set up Wordpress in 2 different sub-directories under your http doc path on the web hosting server. After installing Wordpress, change the wp_lang variable in the wp_config file to ‘en’ for UK English, ‘de’ for German and so on.

    You can also find language translation add-ons for many popular Web Content Management Systems which allow for on the fly translations that you don't have to worry about after installing.

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    Relief to the Webmasters, and administrators

    Once you’re done with the initial process of set-up, administrators are provided with an interface, which not only allows them to update the website content but also to administer it. for example they can add/remove users, view usage reports, schedule automated publishing of articles, grant permissions to users and do much more dependent upon the CMS being utilized.

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    Page locking

    You can also enable a page locking facility, so that whenever a web page is being edited by someone, it can’t be overwritten by others before it gets saved, avoiding any clash or simultaneous alterations of content.

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    Check what you’re publishing before it goes live with staging environments

    Basically, if you have a website, which has a very large user community, or the one that attracts massive traffic, even a small mistake can be very dangerous for the reputation of the site. So, the WCMS allows you to even pre-publish the content and check it in preview mode, so that you may check the alignment of images as well as formatting of the content to be published, and get a feel for how it will look once you publish it. A staged site serves as a replica of the original live site, but nobody except the author can see the content untile it gets published publicly.

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    Who needs to learn HMTL anymore?

    So, gone are those days when you had to keep on meddling with those irritating HTML tags to add spice to your site. Now restructuring digital data is as easy as one-two-three. All you need to do nowadays is find a free system and follow the simple installation directions that are provided. You can of course learn some basic coding to "tweak" your sites if you prefer.

    That’s it! You are all set to get started with formatting your online content. What makes it even more interesting is the fact that you do not need to have technical expertise to do the formatting stuff anymore. You will be relieved that you don't need to bug an entire IT staff just to change the way your website looks and operates.

    In case you deal with a CMS like Wordpress, then 5 minutes is precisely what you’d require to set it up, and use it for your website. It really is that simple