Password Manager XP, at its core, is a tool for storing confidential data securely, regardless of what kind of data it may be. Most tools in the password management family place limits on the kinds of data they will allow you to store. What differentiates Password Manager from these other tools is its flexibility. However, as we will see later in the review, this flexibility comes at the cost of an easily usable system.
Password Manager XP has all the functionality you'd expect to find, including password protection of its database file, auto-fill functionality, and support for capturing login information automatically. It also provides business functionality, such as support for multiple users, network access, and remote logging, and even Group Policy support, which allows you to consistently apply configuration across your Windows domain.
Chief among Password Manager XP's many features is one called "Form-fill," which allows you to specify exactly which input fields apply to which record elements in a GUI fashion--the form turns gray and available fields turn yellow. This level of functionality allows Password Manager XP to work with almost any kind of form found on the Internet, as it does not depend on website developers using common names for entry fields to detect where to put data.
For non-English speakers, Password Manager XP provides support for many languages, including German, French, Italian, Spanish, Dutch, Swedish, Norwegian, Lithuanian, Chinese, Korean, Danish, Czech, Slovak, Slovenian, Hungarian, Greek, Croatian, Polish, Portuguese (Brazil), Hebrew, Turkish, Farsi, Romanian, Russian, and Ukrainian. I did not evaluate the quality of support for languages other than English.
Despite its name, Password Manager XP works not only on Microsoft Windows XP, but also on both 32-bit and 64-bit Vista. It also works well with User Account Control (UAC) in Vista by not requiring your approval for individual actions, other than to install or uninstall the application.
If you want a password management tool that you can customize, then Password Manager XP is the product for you. It can be used to store almost any kind of data by allowing you to define sets of fields for different categories, such as accounts, credit cards, or even freeform text.
If ease of use is important to you, Password Manager XP is not the product for you. It is difficult to use, in part because it is so customizable; there are no built-in concepts for "account," "address," and so on. They are all just "record" types. Without the UI to support core functionality, like password management, and good help and guidance, it is often unclear what to do next. For example, starting a new database gives you options to create a new folder and to "create a record." The initial record type has fields to support password management functionality, but it isn’t always clear what to do with those fields. By default, there are both "account" and "username" fields. I’ve never encountered a website where I have to fill in both account and username simultaneously. If you want to do anything else with the product, such as store an address or a credit card, you must define a new folder with a new set of fields.
Password Manager XP does include a sample database to help show you what the product can do. It also gives you a place to look when you are trying to figure out how a given type of data might be stored, but the process remains cumbersome.