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Getting Gmail on POP3

written by: Balachandar Radhakrishnan•edited by: Lamar Stonecypher•updated: 6/28/2011

Would you like to read and send email messages offline as well? We'll show you how to configure your Gmail to allow using mail clients to download and send email via POP3 protocol.

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    Gmail: Email from Google

    Email is the biggest communication boon that has changed the way people communicate after perhaps training messenger pigeons! From the days of the AOL dialup connections to the super-fast broadband of today, most users have become dependent on email for their daily activities. Google came up with Gmail and successfully pulled in numerous users towards their mail service. For some time now Google has been constantly improving the Gmail experience. As a Gmail user myself, I did not find the inclusion of their POP3 & IMAP protocols as a significant improvement because I had completely fallen in love with the web interface that Gmail provided. In today's world of netbooks and mobile internet devices, perhaps it’s not necessary to access the web interface, but rather make use of device interfaces like the iPhone and other mail clients to access your email. So let’s see how to configure your Gmail to allow downloading and sending of messages from mail clients using the POP3 protocol.

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    Configuring POP3 with Gmail

    Gmail offers support to the following email clients

    1. Apple Mail
    2. Outlook Express
    3. Outlook 2002,2003,2007
    4. Thunderbird 2.0
    5. Windows Mail

    The setup process for each client varies slightly, but there are a couple of basic settings that are in common for all. By default the POP & IMAP download feature is disabled and has to be enabled before configuring your email clients.

    Login to your Gmail account

    Go to the Mail Settings tab by clicking the Settings link on the top right of the screen.

    Now click on the Forwarding and POP/IMAP section

    gmail-pop3-settings 

    Here you need to select either "Enable POP for all Mail" or "Enable POP only for mail that arrives from now on." If you do choose the second option, you might be in for a long wait as your email client will download almost all mail to the present moment from your Gmail Inbox! I suggest using this with caution.

    Next you need to select whether to leave Gmail's copy of the mail on the server after download or delete or archive the copy.

    You are now finished with configuring your Gmail email account for POP access. Further configuration should be done on your email client and should follow the following general settings.

    Incoming Mail Server: Settings

    Incoming mail Server (POP3): pop.gmail.com

    User Name: (your Gmail address, including '@gmail.com')

    Password: (your Gmail password)

    Outgoing Mail Server: Settings

    Outgoing Mail Server Name: smtp.gmail.com

    Server port: 25 or 587

    Use Secure Sockets Layer (SSL):

    Authentication: Password

    Using the above settings in conjunction with the fabulous help section provided by Gmail should make it a breeze for anybody to easily configure their Gmail POP capabilities and Gmail server settings.