OneDrive is very easy to use. Below are some of the most common tasks you’ll want to perform when using OneDrive.
Uploading – There are three main ways to upload files to OneDrive. First, they can be uploaded by simply dragging and dropping them into the user interface. In Figure 3 I dragged a file to the Pictures folder. Once the upload is complete, you will see a confirmation box pop up. Note that you cannot drag folders from your computer up to OneDrive, but you can select multiple files to upload instead.
OneDrive is smart enough to ask you if you want to replace or keep files with the same name. You can also upload using the Upload button at the top of the screen. The third method for uploading is to use the OneDrive application to manage your files. Note that by using the OneDrive application you can upload files and folders (Figure 4).
Creating Folders – You can easily create new folders using the Create button in the web interface (Figure 5) or by clicking the New Folder icon in Windows Explorer.
Renaming\Deleting Files and Folders – Delete or rename files and folders by right-clicking them in the web interface or OneDrive folder on your computer and selecting the appropriate action (Figure 6).
Sorting – Sort files and folders using the Sort By button on the top right of the web user interface. You have the option of sorting by name, date modified\created and by size (Figure 7).
Sharing Files – You can share files (and folders) by right-clicking on them in the web user interface and selecting the Share option. From here you have the option of sending an invite or sending a link (Figure 8). The Invite option is better if you plan on giving long term access to a set of files or folders. Note that you can also decide whether or not the people you invite have the ability to modify your documents or only read them.
If you just need a quick way to share with others but don’t need them to log into their own account, use the Get a Link option. Anyone who has that link will be able to view or edit the files based on which option you chose when sharing out the files.
Editing Files – You can also edit documents right in your browser. This is one aspect of OneDrive that differentiates it from other cloud storage providers. Just click on an Office document in OneDrive (Word, Excel, PowerPoint and OneNote are currently supported) and that application will open in the browser (Figure 9). The browser version of each application is not fully featured, but comes with enough functionality to make it very useful.
That covers the basics of using OneDrive. Remember that the OneDrive application acts just like a folder on your computer but instead of saving locally, it saves out to the cloud. The web interface however is available on any internet capable device so keep that in mind the next time you’re on vacation and need quick access to a file!