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Microsoft Office 2010 Proofing Tools are made available as a useful add-in to each new release of the productivity suite to enable spelling and grammar checks in multiple languages, not just the host language of the PC.
Curiously, however, these tools aren’t included in Office itself – traditionally, you need to wait until after release of the suite of applications.
As of September 2010, the Microsoft Office 2010 Proofing Tools have not yet been made available, but based on the expected features and the usage of Proofing Tools for previous releases, we can give you an outline of just what to expect when you eventually download this update.
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What is Included in the Office 2010 Proofing Tools?
The Proofing Tools comprise various language options and up to date dictionary and thesaurus options, as well as on-screen proofing options. While you might think that these features are already included in Microsoft Office 2010, you would be right – but with Proofing Tools, the option is available to edit in “companion languages". For instance, English language users automatically get French and Spanish proofing capabilities.
You should check the licence for your version of Microsoft Office 2010 to confirm that you are entitled to a copy of the Proofing Tools, and that they will work with your setup.
Depending upon your copy of Microsoft Office 2010, the Proofing Tools can be installed either remotely across a network, or locally on a single standalone PC.
Once released, the Office 2010 Proofing Tools will be available to purchase both on CD/DVD and via download from Microsoft.
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How You Might Use Office 2010 Proofing Tools
Proofing Tools are of course used to check for spelling and grammar issues, not to mention highlighting errors.
If you are writing a document, the tools will no doubt come in very handy for checking various language issues in whichever language you happen to be writing in.
However they’re much more likely to come in useful when editing a document created by someone else that has been passed to you for proofing. Here, you can make any changes required, use the Multilanguage Proofing Tools to detect grammatical and typing errors as well as take advantage of the Track Changes tool.
In fact everything you need to successfully use the Proofing Tools is in the Review tab of Microsoft Word. Here you will find all the usual tools, such as Spelling & Grammar, Thesaurus, Word Count etc, as well as Translate (which allows the document or selected text to be translated into a chosen language) and Language, where you can set a default proofing language.
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Office 2010 Proofing Tools Resources
For further information and up-to-date news on Microsoft Office 2010 Proofing Tools, your first stop should be the official Microsoft Office website at office.microsoft.com.
Meanwhile, if you're a system admin overseeing a network deployment of Office 2010, you should be aware of the procedure for deploying Language Packs, a vital aspect of the Proofing Tools and their use.