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How to Set Up Email Folders on Microsoft Outlook

written by: Rita A.•edited by: Brian Nelson•updated: 5/29/2010

Setting up email folders in Microsoft Outlook is very easy to do. If you receive a lot of email on a daily basis this helps out a lot in keeping your In box organized.

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    This short guide will show you how to use Microsoft Outlook to set up email folders. With Microsoft Outlook you are able to organize email, contacts, tasks and the calendar. Having the folders organized makes it much easier to keep up with your email especially if you receive a lot of it.

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    Getting Started

    Open Microsoft Outlook by clicking on the icon on your desktop. If you do not have an icon you can open it by clicking on Start then All Programs and find Microsoft Outlook.

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    Set Up the Folders

    Move Folders 

    When you open Microsoft Outlook you will see File, Home, Send/Receive, Folder and View at the top of the screen. You need to click on Folder. In the tool bar underneath folder click on New Folder. It will be the first icon listed and will look like a folder. A Create New Folder dialog box will open. Your curser will be in the Name text field. Type the name of the folder you want to create. The next text box is Folder Contains.

    outlook 2nd screen shot 

    Make sure this field is set to Mail and Post Items. Click OK.

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    Find the Folder You Created

    Outlook 3rd screenshot 

    In Microsoft Outlook the screen is separated into three panes. In the first pane you will see Favorites with Inbox, Sent Items and Deleted Items listed underneath it. Next you should see your username for your email. You should see the folder you created under your username. If you do not see it click on the arrow next to Inbox and another menu will open underneath it. You should see the folder here.

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    Move the Folders

    3rd Outlook Screen Shot 

    The folders you create will automatically show up under Inbox. If you would like the folder in another location you can move it. To do this click on the folder one time and right-click on it with your right mouse button. You will see an option to Move Folder. Click on Move Folder and a dialog box will open listing the folders that are set up in Microsoft Outlook. Click on the folder you would like your newly created folder to move into and click OK.

    In the first pane click on the arrow next to the folder you just moved your newly created folder to and you will see your new folder.

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    Create More Folders

    If you would like to make more folders in Microsoft Outlook you are able to do this from this screen. All you need to do is right click on Inbox in the first pane and select New Folder. You will get the same dialog box that you got before to type in the name of the new folder. The folder will then appear under the Inbox in the first pane.

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