Controlling When Your Messages Are Sent and Other Options
Sometimes you don't want others to know when you wrote an email - for example, you may not wish for others to realize you wrote a business email at 11pm. Or, you want to send an email when it won't distract employees from their work. In these cases, it is best for you to set a time for your email messages to be sent. To set this up, click on "Options" in your email, then click on "Delay Delivery." When this opens, you will see a group of options for your email. You can use voting buttons in Outlook, request delivery receipts, read receipts and more. But the most important things you can do on this screen are control the delivery time and declare what email address responses to your email are sent to.
To control the delivery time for your email, check the box "Do not deliver before..." and select the date and time for the delivery. Then, when it is that date and that time, Outlook will send the email. Tip: Create birthday and anniversary emails for contacts and use "Do not deliver before" option at the beginning of each month to ensure that you never forget to well-wish contacts again.
If you use multiple email addresses, or if you work for someone else, you may wish to have the replies to an email directed to another email address. If this is the case, on this options screen, check the box "Have Replies Sent To:" and fill in the email address for replies.
Find more Outlook emailing tips on page 3 of this article.