How to Print Labels in Word 2007
To start printing labels in Word 2007, click on the MAILINGS tab in the Word 2007 Ribbon and then click on the LABELS button (see Figure 1). This open up the ENVELOPES AND LABELS window (see Figure 2). Type in the address or information you want displayed on your label in the ADDRESS text box. Notice that the information you print on your label does not need to be an address. It is an assumption by Microsoft that people only want to print addresses on labels. Of course, you can print anything on your label.
Under the PRINT column, choose whether you will be printing a Full Page of the Same Label or a Single Label. If you are printing only one label, you need to tell Word 2007 where your label is on your label sheet by choosing the column and row of its location. This feature makes it possible to print only the labels you need.
Next, click on the OPTIONS button to open the LABEL OPTIONS windows. This is where you tell Word 2007 the type or brand of label you want to print. The most common manufacturer of printer labels is Avery. Avery’s product numbers are clearly printed on the top of each box of labels it makes and the company prints the product number on every sheet of labels for easy identification.
To print, for example, a label using Avery type A4/A5 2480 labels, choose AVERY A4/A5 in the LABEL VENDORS drop-down box and then choose 2480 in the PRODUCT NUMBER box. Notice that when you choose these options, the information in the LABEL INFORMATION box changes on the right. Be sure your label dimensions match those displayed here to avoid wasted label sheets.
To print your label(s), click on OK to close the LABEL OPTIONS window and position your label sheet in the appropriate tray in your printer. Click the PRINT button and your label will print.