How to Insert Symbols and Special Characters into Word Using the Ribbon
At the top of the Word screen, there are seven major categories of functions including Home, Insert, Page Layout, References, Mailings, Review, and View. Naturally, when inserting symbols, you should choose the Insert Ribbon by clicking on the word “Insert." This changes the Ribbon to show the Insert functions available in Word 2007 or 2010. This Ribbon shows functions such as inserting page numbers, hyperlinks, headers, footers, WordArt, and to the very right of the Ribbon, Symbols.
Clicking on the symbols button opens a small window showing the most common symbols for the particular font you are using. Clicking any one of the common symbols instantly places that symbol into your document where the cursor is presently situated in your document. However, there are typically hundreds of symbols and special characters available in most fonts beyond just those most commonly used.
Clicking on “More Symbols" opens up the symbols menu where you have access to all the symbols available in every font you have installed on your computer. Here you can scroll through the various symbols and insert them into your document by clicking on them. Again, they will be placed into your document wherever the cursor is presently situated in your Word document.
Notice that you are not limited to the present font you are using in Word. Using the drop down font menu, you can insert symbols and characters from any font available to Word. Some fonts are nothing but special symbols. In that case, you need to use the Insert Symbol Ribbon menu to view and place the symbols and characters into your document.