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An Intermediate Lesson Plan for Word 2007

written by: Profacgillies•edited by: Michele McDonough•updated: 7/10/2009

Microsoft Office Word is the most commonly deployed word processor in the world. This is a lesson plan for an intermediate training course for Microsoft Word for Windows 2007. It takes account of changes between the 2003 and 2007 versions and covers the controversial new ribbon interface.

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    Learning outcomes

    At end of an intermediate training course in Word, a learner should be able to use some of the more advanced features of the Word application. This training program will equip learners to handle tables, images and charts and to use productivity aids such as paragraph styles, mail merge and macros. It assumes knowledge of the learning outcomes of my basic lesson plan for Word 2007 . That’s why we start with learning outcome 4.

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    Learning Outcome 4: Using Tables Within Word

    A learner should be able to create, manipulate and remove tables within Word. This will require them to:

    • add a blank table to a document using the Insert table drop down menu from the tabbed Insert ribbon;
    • insert or edit data in a table using the keyboard;
    • select rows, columns, cells, entire table by means of the mouse;
    • insert, delete, rows and columns by selecting with the mouse and using the [Del] key or by using the short menu options or by the Eraser tool on the Table tools tabbed ribbon;
    • merge and split cells by using the short menu options or by the Draw Table option on the Table tools tabbed ribbon;
    • modify column width, row height by use of the mouse or Table Properties on the short menu;
    • modify cell border line style, width, colour from Borders and Shading on the short menu or using the options on the Table tools tabbed ribbon;
    • change the overall style of the Table using the predefined options on the Table tools tabbed ribbon; and
    • convert text to a table using the option on the the Insert table drop down menu from the tabbed Insert ribbon, and a table to text using the Layout tabbed ribbon.

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    Learning Outcome 5: Using Images and Charts Within Word

    A learner should be able to add, manipulate and remove images and charts within Word. This will require them to:

    • insert an object such as a bitmap image, vector graphical drawn object or Excel chart, at a specified location in a document using the relevant section from the tabbed Insert ribbon;
    • select an object using the mouse, and then delete an object using the [Del] key;
    • copy or move an object within a document, and between open documents, either by using the mouse with the [Ctrl] key if required, or by use of copy, cut and paste from the Home tabbed ribbon; and
    • change the text wrapping around the image using the Text wrapping option from the short menu.

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    Learning Outcome 6: Using Tools to Improve Productivity

    A learner should be able to use tools within Word to improve productivity. This will require them to:

    • change the paragraph style from the Home tabbed ribbon;
    • modify the paragraph style from the drop down Styles menu from the Home tabbed ribbon;
    • record a macro to automate repetitive tasks by making the Developer tabbed ribbon visible from the Office button if it is not already visible, selecting the Record macro option from the Developer tabbed ribbon, assigning a macro to a template and a keyboard shortcut, recording a series of keystrokes or similar operations, and stopping recording when required;
    • run a macro by recalling it via its assigned keyboard shortcut;
    • open and prepare a document, as a main document for a mail merge.
    • select a mailing list, other data file, for use in a mail merge using the Mailings tabbed ribbon;
    • insert data fields in a mail merge main document using the Mailings tabbed ribbon;
    • merge a mailing list with a letter, label document as a new file or printed output using the Mailings tabbed ribbon;
    • use the autocheck for errors option on the using the Mailings tabbed ribbon;
    • print mail merge outputs directly by sending output to the printer using options from the Mailings tabbed ribbon;

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    And If You Want More

    If you are still sticking with Word 2003, try my article about mail merge. Or for more on Word 2007, check out this collection of Word tips and tricks.